Frequently Asked Questions

Social Services Wing

Budget Wing

Regulations Wing

SECTION (SR-I)

SECTION (SR-II)

SECTION (SR-III)

SECTION (SR-IV)

SECTION (SR-V)

SECTION (PC)

SECTION (PR)

Social Services Wing

What are the requirements for creation of a new post in a college?

Top

  • Reference from the Higher Education Department
  • Vacancy position of teaching staff
  • Subject-wise enrolment of students not less than 20
  • Budget demand on MTBF format
  • Students Teachers Ratio (STR)

What are the requirements for releasing development funds through supplementary grant?

Top

  • Request from the Higher Education Department
  • Administrative Approval from the competent authority
  • Advice from Planning and Development

What are the requirements for sanction of financial assistance?

Top

  • Request of Higher Education Department
  • Sanction of grant from HED
  • Succession Certificate
  • Death Certificate

What are the requirements for sanction of leave encashment?

Top

  • Request of Higher Education Department
  • Sanction of grant from Higher Education Department
  • Leave Title duly verified from AG, Punjab/concerned DAO
  • Notification of retirement

Budget Wing

Is there any person available to guide that a particular issue relates to which Section?

Top

Director (Budget) may be contacted at telephone no.042-99211086.

What is the mechanism for opening of an SDA Account?

Top

As when Government of the Punjab decides to adopt quicker mode of payment, (especially autonomous bodies) the concerned Administrative Department may approach the Finance Secretary with the following information:

  • Full justification for opting SDA mode instead of normal mode  
  • Title of the Account
  • Designations of Operators of Account (two operators are mandatory)  
  • Purpose of Account  
  • Grant Number  
  • LQ/LE Number
  • Cost Centre Number and functional classification

What is the mechanism for getting supplementary grant?

Top

Supplementary Grant is regulated under Article 124 of the constitution. Its mechanism is devised in the light of Supreme Court judgment dated 18.08.2016 in the civil appeal title “MUSTAFA Impex vs GOP.” etc. According to which the Administrative Department places the demand of Supplementary Grant before the Cabinet Committee on Finance and Development, headed by the CM Punjab. After approval of the said Committee further processing of release and online funds is done by the Finance Department. However, the aforesaid Committee has approved a framework under which Technical Supplementary Grant and Token Supplementary Grant are processed by the Finance Department and subsequently ratify by the committee.

How much time is required for online transfer of funds?

Top

After approval of the supplementary grant having complete information about classification and DDO Codes, funds are posted online same day.

What is the schedule of submission of budget estimates to Finance Department?

Top

It is on the 1st of January each year as prescribed in the Punjab Budget Manual.

When is Second Statement of Excess and Surrenders submitted?

Top

This is to be submitted to Finance Department up till March 31 of every fiscal year.

What is Schedule of New Expenditure (SNE)?

Top

Administrative Department sends proposal for the approval of new expenditure to Finance Department. When it is approved; advice is issued for its inclusion in the next year's budget.

When is Audit copy of SNE sent to Finance Department?

Top

After approval of Budget Estimates, the department sends Audit Copy to Finance Department for authentication. 

What  is normal release of Current Budget?

Top

The whole of the allocated budget of different grants is released in July of every year. Sometimes, this release is made in installment.

What is normal release of Development Budget?

Top

After receiving recommendation from Planning and Development Department, funds are released accordingly.

How much funds have been allocated under Annual Development Program during the financial year 2016-2017?

Top

Rs. 550.000 billion have been allocated for development budget during the financial year 2016-2017.

How much funds have been allocated in non-development budget during the financial year 2016-2017?

Top

Rs. 849.947 billion have been allocated for non-development budget during the financial year 2016-2017.

Regulations Wing

(SR-1)

What is the minimum period of holding of additional charge of a post for grant of additional charge allowance?

Top

Minimum period of one month is required for grant of special allowance on account of holding of additional charge of a post.
Letter No.FD.SR-II/2-38/70 dated 19.04.1977
Letter No.FD.SR-II/2-38/70 dated 18.06.1989

Is there any prescribed length of service for the deceased civil servant for grant of financial assistance to his family who died while in service?

Top

No, there is no limit. Family of the deceased civil servant will be entitled to financial assistance even the deceased had served for one day only.
Letter No.FD.SR-I/3-10/2004 dated 10.11.2004

Letter No.FD.SR-I/3-10/2004 dated 15.08.2017 

A civil servant died prior to the introduction of financial assistance policy 2004. Whether his family is entitled to this benefit?

Top

Families of civil servants who died on or before09.11.2004 are not entitled to this benefit.
Letter No.FD.SR-I/3-10/2004 dated 01.06.2006

Whether financial assistance can be refused?

Top

No, Family of a civil servant cannot be refused such financial assistance simply on the grounds that financial position of the family is sound.
Letter No.FD.SR-I/3-10/2004 dated 15.08.2007

Who is the sanctioning authority of financial assistance?

Top

The Administrative Departments in case of provincial employees and Deputy Commissionerin case of civil servants of the District Government will issue sanction orders in individual cases.
Letter No.FD.SR-I/3-10/2004 dated 15.08.2007

Letter No.Notification of  S&GAD bearing No.SO(ERB)6-1/2017/Policy, dated 08.04.2017

Who is eligible for grant of financial assistance in case of death of a civil servant?

Top

  • Wife or wives in the case of a male civil servant
  • Husband in case of a female civil servant
  • Children of the civil servant
  • Widow or widows and children of a deceased son of the civil servant
  • Father of the civil servant
  • Mother of the civil servant
  • Eldest surviving brother below the age of 21 years
  • Eldest surviving unmarried sister, if the eldest sister married or dies then the next eldest
  • Eldest surviving widowed sister

Letter No.FD.SR-I/3-10/2004 dated 15.08.2007
Rule 4.10 of the Punjab Civil Services Pension Rules

  Whether a widowed daughter, divorced daughter and divorced sister are also eligible for grant of financial assistance  in case of death of a civil servant?

Finance Department has devised a list of legal heirs to whom financial assistance may be granted vide para-3 of the policy letter No.FD.SR-I/3-10/2004, dated 15.08.2007. This list has been adopted as explained in Rule 4.10 of the Punjab Civil Services Pension Rules. The names of widowed daughter, divorced daughter and divorced sister dependent on the deceased civil servant are included in the list of members eligible to receive gratuity/pension in accordance with the provisions of Rules-4.7 and 4.10 of the Punjab Civil Services Pension Rules till their remarriage or acquiring regular source of income, whichever is earlier.

Letter No. Policy letter bearing No.FD.SR-I/3-10/2004 dated 15.08.2007

Letter No. Policy letter bearing No.FD.SR-III-4-58/86, dated 18.08.1989

Letter No. Policy letter bearing No.FD.SR-III-4-57/2013, dated 15.05.2013

In which scale the financial assistance will be granted to the bereaved family?

Top

Financial assistance will be granted as per the pay scale in which the deceased civil servant was drawing his/her pay and allowances
Letter No.FD.SR-I/3-10/2004 dated 03.03.2009

Whether family of a deceased contract employee is eligible for grant of financial assistance?

Top

Yes, from 13.02.2009 onward, subject to the condition that he had not been appointed on lump sum pay package other than national pay scales. However, if the pay package is equal to or slightly higher/lower than the national pay scale, financial assistance will be admissible to the bereaved family.
Letter No.DS(O&M)5-3/2004/Contract(MF) dated 13.02.2009

Whether four months’ salary granted to the family of a deceased civil servant also include allowances?

Top

Yes, this includes last pay drawn plus allowances. The date of admissibility is 01.07.2002.
Letter bearing No.FD.SR-I/3-10/2004(P), dated 12.09.2017

Whether four months’ salary will be paid on superannuation or at the time of death of a civil servant?

Four months’ salary will be paid at the time of death of a civil servant.

Letter bearing No. FD.SR-I/3-10/2004(P), dated 12.09.2017 

What is criteria of salary payment to the bereaved family of a deceased civil servant?

Post of OSD shall be got created from Finance Department.

Letter bearing No. FD.SR-I/3-10/2004(P), dated 12.09.2017

What is criteria of salary payment to the bereaved family of a deceased civil servant?

Whether leave encashment for 365 days will be paid on superannuation or at the time of death of a civil servant?

Leave encashment for 365 days will be paid at the time of death of a civil servant.

Letter bearing No.FD.SR-I/3-10/2004,dated 15.08.2017

 A civil servant died prior to the introduction of Revised Financial Assistance Package, 2017. Whether his family is entitled to this package?

Families of civil servants who died on or before 21.02.2017 are not entitled to this package.

Letter Policy letter bearing No.FD.SR-I/3-10/2004,dated 15.08.2017

 What benefits are to be given to the family of a civil servant who dies while in service under Revised Financial Assistance Package, 2017?

Following benefits are to be given under Revised Financial Assistance Package, 2017:

Sr. #

BENEFITS

Sr.#

BENEFITS

1.

Lump-Sum Grant

7.

Free Health Facility

2.

Pension / Salary

8.

Nomination of an officer as counsel

3.

Accommodation

9.

General Provident Fund

4.

Educational Scholarship

10.

Monthly Benevolent Grant

5.

Employment

11.

Group Insurance

6.

Marriage Grant

Policy letter bearing No.FD.SR-I/3-10/2004,dated 15.08.2017

 Will family salary be inclusive of all allowances or otherwise?

The deceased’s family will be allowed salary alongwith annual increases in the pay less conveyance allowance.

 Letter bearing No.FD.SR-I/3-4/2018, dated 24.09.2018

 Are parents, brothers and sisters included in definition of family for family salary?

Husband / wife, children, parents, brothers (below the age of 21 years), unmarried / widowed sisters of a civil servant fall under the definition of family salary in light of Para-3(A)&(B) of letter of Finance Department bearing No.FD.SR-I/3-10/2004, dated 15.08.2007 as explained in Rule-4.10 of Punjab Civil Services Pension Rules.

Policy letter bearing No.FD.SR-I/3-10/2004,dated 15.08.2017

 Letter bearing No.FD.SR-I/3-4/2018, dated 24.09.2018

 What will be the status of family salary in case of remarriage or death of widow / widower?

Family salary shall be divided equally among surviving sons (not above 24 years old) and unmarried daughters as per Rule-4.10(2)(A)(ii) of Punjab Civil Services Pension Rules.

Rule-4.10(2)(A)(ii) of the Punjab Civil Services Pension Rules

Letter bearing No.FD.SR-I/3-4/2018, dated 24.09.2018

 IIn case of death of a civil servant and his / her widow / widower, will the adult and independent children be entitled benefit?

In case of death of a civil servant and his / her widow / widower, financial benefits will equally be divided among the surviving sons (not above 24 years old) and unmarried daughters as per Rule-4.10(2)(A)(ii) of the Punjab Civil Services Pension Rules.

Rule-4.10(2)(A)(ii) of the Punjab Civil Services Pension Rules

Letter bearing No.FD.SR-I/3-4/2018, dated 24.09.2018

 Who will be entitled to receive family salary in case of minor children when there is no widow or widower?

The sanctioning authority may nominate any suitable person to be the guardian of minor children of a deceased civil servant for receiving servant benefits.

Letter bearing No.FD.SR-I/3-25/2021, dated 23.08.2021

Letter Rule 4.11 (Noter-2) of the Pujab Civil Services Pension Rules

 In case of dispute in family members, what would be the criteria for distribution of family salary among the beneficiaries?

Family salary would be granted as per Rule-4.10 of the Punjab Civil Services Pension Rules.

Letter bearing No.FD.SR-I/3-4/2018, dated 24.09.2018

 What will be the status of family salary in case of more than one widow?

If deceased civil servant had more than one wives, and the number of his surviving widows and children does not exceed 4, service benefits shall be divided equally among the surviving widows and eligible children. If the number of surviving widows and children together is more than 4, the pension shall be divided in the following manner, viz. each surviving widow shall get 1/4th of the pension and the balance (if any) shall be divided equally among the surviving eligible children. Distribution in the above manner shall also take place whenever the Government servant leaves behind surviving children of a wife that has predeceased him in addition to the widow and her children, if any.

Rule-4.10 of the Punjab Civil Services Pension Rules

 Are probationer employees also entitled for revised financial assistance package, 2017?

The family of a probationer appointed under Punjab Civil Servants Act, 1974 is entitled for grant of financial benefits under revised financial assistance package, 2017.

Letter bearing No.FD.SR-I/3-4/2018, dated 24.09.2018

 Are contract employees also entitled for revised financial assistance package, 2017?

Regulations Wing, S&GAD adopted the policy letter of Finance Department bearing No.FD.SR-I/3-10/2004, dated 15.08.2017, grant of financial assistance to the family of a civil servant who dies while in service, to the extent of revised rates of financial assistance only. Therefore, the family of the deceased contract employee is entitled to grant of revised rates of financial assistance only in the light of Notification of S&GAD bearing No.SO(ERB)(S&GAD)5-8/2016/Finance, dated 19.04.2019.

Notification of S&GAD bearing No.SO(ERB)(S&GAD)5-8/2016/Finance, dated 19.04.2019

Notification of S&GAD bearing No.DS(O&M)5-3/2004/Contract(MF), dated 13.02.2009

Policy letter bearing No.FD.SR-I/3-10/2004,dated 15.08.2017

    If a confirmed civil servant joins contract appointment and before his/her regularization against that post, he/she dies during the service, what will be his/her status whether or not he/she will be presumed to be repatriated automatically to his/her substantive post as on the eve of death, he/she has no option to re-join his/her department or otherwise?

A confirmed civil servant when appointed on contract basis, against any Government post in connection with affairs of the Province, shall retain his lien against his original substantive post. If he/she dies during contract period, he/she will be presumed to be repatriated automatically to his/her substantive post on the eve of death.

Para-3(XVIII)(4) of the Contract Appointment Policy, 2004

Policy letter bearing No.FD.SR-III/4-24/2019 dated 14.04.2021.

   Whether revised benefits of financial assistance issued through Notification of S&GAD bearing No.SO(ERB)(S&GAD)5-8/2016/Finance, dated 19.04.2019 may be extended to posts in a Project, Programme, Project Management Unit, Project Management Office, Time Bound (one-time) Development Activity or as Work Charged Employees, an employee on Daily Wages, Contingent paid staff and contract employee appointed on a Special Pay Package / Fixed Package?

The revised benefits of financial assistance issued through Notification of S&GAD bearing No.SO(ERB)(S&GAD)5-8/2016/Finance, dated 19.04.2019 may be extended in case of only those contract employees who have been recruited under National Pay Scales against regular posts.
Notification of S&GAD bearing No. SO (ERB)(S&GAD)5-8/2016/Finance, dated 16.06.2021 

What method of recovery of persionary benefits having been drawn by the bereaved families of deceased civil servants who die while in service and later on the families are held entitled for grant of financial assistance package circulated vide No.FD.SR.I/3-10/2004, dated 15.08.2017?

To follow the method of recovery of such pensionary benefits, Finance Department’s letter bearing No.FD-SR-III/4-13/84, dated 24.03.1987, is applicable in order to enable the
bereaved families to draw financial assistance in accordance with the provisions of letter of Finance Department bearing No.FD.SR.I/3-10/2004, dated 15.08.2017.

 Whether the bereaved family of a deceased civil servant can be granted monthly salary and employment under Rule 17-A of the Punjab Civil Servants (Appointment and Conditions of Services) Rules, 1974 simultaneously?

Yes, the bereaved family of a deceased civil servant can be granted monthly salary and employment under Rule 17-A of the Punjab Civil Servants (Appointment and Conditions of Services) Rules, 1974 simultaneously.

Policy letter bearing No.FD.SR-I/3-10/2004, dated 15.08.2017

 Can post in service death benefits of the deceased civil servant be granted in favour of a nominated person on the basis of affidavit?

If it is proved that the wife has been judicially separated from the Government servant or has ceased under the customary law of the community to which she belongs to be entitled to maintenance, she will no longer be deemed to be a member of the family unless the Government servant has himself intimated in writing to the Accounts Officer/Head of the Office that she will continue to be so regarded.

In the case of female Government servant, if the wife intimates in writing to the Accounts Officer/Head of the Office that her husband should not be included as a member of the family, then he will no longer be considered a member of the family unless subsequently she cancels in writing her intimation excluding him.

A Government servant may, as soon as he/she completes 5 years’ qualifying service, make nomination conferring on one or more members of his/her family, or if he/she has no family, on one or more persons, the right to receive any gratuity that may be sanctioned under rule 4.6 of Punjab Civil Services Pension Rules and any gratuity which having become admissible to him/her has not been paid to him/her before death.

Rule-4.7(1)[Note-(ii)&(iii)]&(2) of the Punjab Civil Services Pension Rules

 Who is the competent authority to grant M.Phil Allowance and what is its rate?

Administrative Departments can grant Ph.D/M.Phil/LL.M Allowance to their officers in a prescribed manner as per clearance/advice by the Higher Education Commission, Government of Pakistan, without placing such cases before the Qualification Equivalence Determination Committee (QEDC). It is admissible from the date of notification of the final result by the University concerned for those already in service and with effect from the date of joining service if a new entrant already possesses this degree. From 01.07.2012 onwards M.Phil Allowance is being grant @ Rs.5000/- per month (50% of Ph.D Allowance).

Note:-  Till 18.09.2009, only generalist officers (APUG/Ex-PCS/Ex-PSS) were entitled for grant of M.Phil Allowance. In 2009, teachers of Higher Education Department were allowed the same. On 01.04.2013, the facility of M.Phil Allowance was extended to all Government Servants across the board working under the administrative control of Government of the Punjab.

Policy letter bearing NO.FD.SR-I-9-50-A/2013, dated 11.11.2014

Policy letter bearing NO.FD.SR-I-10-6/85, dated 14.09.1991

Policy letter bearing NO.FD.SR-I-9-3/86, dated 22.01.2009

 Policy letter bearing NO.FD.SR-I-9-1/2005, dated 19.11.2009

 Policy letter bearing NO.FD.SR-I-9-36/2007, dated 21.06.2012

 Can DDOs sanction Ph.D / M.Phil / LL.M Allowance?

The concerned DDO of the officials in BS-1 to BS-15 is empowered to sanction the Ph.D/M.Phil/LL.M Allowance. Similarly, the DDOs of the Departments/Attached Departments where officers in BS-16 and above are posted, are competent to exercise such powers.

 Policy letter bearing NO.FD.SR-I/10-6/85, dated 12.05.2016

 What is the rate of Ph.D Allowance and from which date it is admissible?

The Ph.D Allowance was first introduced in 1988 and it is admissible from the date of notification of the final result by the University concerned for those already in service and with effect from the date of joining service if a new entrant already possesses this degree. From 01.07.2012 onwards Ph.D Allowance is being granted @ Rs.10,000/- per month.

 Policy letter bearing NO.FD.SR-I-9-3/86 dated 20.07.1988

 Policy letter bearing NO.FD.SR-I-9-3/86 dated 22.01.2009

 Policy letter bearing NO.FD.SR-I-9-1/2005 dated 19.11.2009

 Policy letter bearing NO.FD.SR-I-9-36/2007 dated 21.06.2012

 What is the rate of LL.M Allowance and from which date it is admissible?

In 1990, the LL.M Allowance was sanctioned at the rate of 50% of Ph.D Allowance per month for LL.M degree to those working in the Judiciary/Law Department/Prosecution Branch in the Punjab. Later on, officers of General Cadre / APUGs / EX-PCS / EX-PSS were also allowed LL.M Allowance in the year 1993. The said allowance was extended to all Government Servants across the board working under the administrative control of Government of the Punjab on 30.06.2017. It is admissible from the date of notification of the final result by the University concerned for those already in service and with effect from the date of joining service if a new entrant already possesses this degree. From 01.07.2012 onwards LL.M Allowance is being granted @ Rs.5,000/- per month (50% of Ph.D Allowance).

Policy letter bearing NO.FD.SR-I-9-36/2007 dated 21.06.2012

Policy letter bearing NO.FD.SR-I/9-21/2011, dated 30.06.2017

  Whether the persons who were in receipt two advance increments upon acquiring / possessing the higher qualification as M.Phil / Ph.D Degree are entitled to the grant of the Special Allowance?

No. Those who were in receipt of two advance increment upon acquiring / possessing the higher qualification as M.Phil Degree are not entitled to the grant of Special Allowance as double benefit of the same qualification cannot be granted.

Letter bearing NO.FD.SR-I-10-6/85 dated 24.02.2010

Letter bearing NO.FD.SR-I-9-50-A/2013, dated 27.06.2014

  Whether M.Phil/Special Allowance is admissible to contract employees or otherwise?

M.Phil / Special Allowance is admissible to those contract employees who are appointed in a pay scale in terms of para 3(XIII)(i) of the Contract Appointment Policy, 2004.

Clarification letter bearing NO.FD.SR-I-10-6/85, dated 28.04.2014

  Will M.Phil Allowance be admissible to those who acquired M.Phil degree during Study Leave / Extra Ordinary Leave (EOL)?

Yes. M.Phil Allowance will be admissible to those who acquired M.Phil degree during Study Leave / Extra Ordinary Leave (EOL).

Clarification letter bearing NO.FD.SR-I-9-50-A/2013, dated 27.06.2014

  Whether Ph.D / M.Phil / LL.M Allowance is admissible to the employees of Statutory Bodies / Semi-Autonomous Organizations / Corporations?

Yes. It will be admissible to the employees of those Statutory Bodies / Semi-Autonomous Organizations / Corporations which have adopted the scheme of Basic Pay Scales of the Punjab Government in-toto.

Policy letter bearing NO.FD.SR.I/9-21/2016, dated 22.08.2019

 Will Ph.D / M.Phil / LL.M Allowance be admissible where Ph.D / M.Phil / LL.M Degree is part of the eligibility criteria of a post?

Yes. It will be admissible without linking the same with recruitment rules and jobs assigned to the posts w.e.f. 01.08.2019.

Policy letter bearing NO.FD.SR.I/9-21/2016, dated 22.08.2019 

 In case of equivalence of a degree, will Ph.D / M.Phil / LL.M Degree Allowance be allowed?

Yes. In case of claim of equivalence of a Degree, Ph.D / M.Phil / LL.M Degree Allowance will be allowed if the Equivalence Certificate has been / is issued by the Higher Education Commission upon the request of the concerned officer / official.

Policy letter bearing NO.FD.SR-I/9-21/2016,dated 05.05.2021 

 What is standard format / procedure for reimbursement of medical claims?

All the prescriptions and vouchers should be countersigned by the Medical Superintendent / Additional Medical Superintendent / Deputy Medical Superintendent concerned.

  • Non-Availability Certificate (NAC) should be signed by the Medical Superintendent / Additional Medical Superintendent / Deputy Medical Superintendent concerned.

Clarification letter of SH&ME Department bearing NO.SO(RMC)2-28/2021(P-II), dated 15.06.2021

 Whether parents of Government Servant are included in the word of ‘family’ for purpose of medical treatment?

Yes. If they are residing with and dependent on the Government Servant.

Policy letter bearing NO.FD.PC.2-1/83, dated 25.08.1983

What are the diseases for out door reimbursement?

Following are the diseases:

Top

  • Chronic Pulmonary-Cardiovascular & Circulatory Disorders.
  • Tumors, Malignancies, Cancer and chronic blood disorders (Thalassaemia etc)
  • Chronic Hepato-Renal Disorders, Organ Failure, Dialysis and Transplants
  • Chronic Neuro-Psychiatric Diseases, Neuropathies, Epilepsy, Pralysis
  • Chronic Inflammatory-Infectious Diseases (Rheumatoid Arthritis, Hepatitis, TB, Tetanus etc)
  • Chronic Endocrine Disorder (Diabetes, Goiter, Pancreatitis etc)
  • Chronic Degenerative Disorders
  • Poisoning, Dog and Snake Bite
  • Drug Abuse, STD, HIV/AIDS, VHF
  • Chronic Skin Diseases Allergies – Chronic Connective Tissue and Autoimmune Disorders
  • Injuries including Orthopedics, Burns Gunshot, Blast and Head Injuries
  • Day Surgery (Obstetric-Gynae Disorders, Deliveries, Cataract and Eye/ENT day procedures)
  • Shock, Cardiogenic Shock, Stroke and Electrolyte Disorders
  • Treatment Eye, ENT and Disabilities / Handicaps
  • Dental Treatment

Policy letter bearing NO.FD.I-1-78/2010, dated 03.12.2012

From which Hospital a Government Servant can undergo medical treatment for reimbursement of medical charges?

Hospital” means a Government Hospital, a Government dispensary, a Government Dental Hospital, a hospital maintained by a local authority and any other hospital with which arrangements have been made by Government for the treatment of its employees.

 West Pakistan Governemnt Servants (Medical Attendance ) Rules, 1959 

What is the rate of Medical Allowance?

BS-1 to BS-15 @ Rs.1,500/- per month

  • BS-16 to BS-22 @ 15% of their basic pay of basic pay scales – 2008 plus 25% increase in the existing amount.

Clarification letter bearing No.FD.SR-I/1-11/2011, dated 09.03.2013

Policy letter bearing No.FD.PC.2-1/2015, dated 22.07.2015

If medical allowance allowed to the re-employed armed forces personnel who are availing medical entitlement facilities from CMH and Fauji Foundation Hospitals??

They can only be allowed medical allowance as re-employed Civil Servant by the Government of the Punjab.

Letter bearing No.FD.SR-I/13-1/2021, dated 16.09.2021

What is the rate of Inspection Allowance and its admissibility?

Inspection Allowance @ Rs.25,000/- per month was allowed to each Male / Female Assistant Education Officer (AEOs) working in School Education Department subject to verifiable Key Performance Indicators developed by School Education Department.

Order of School Education Department bearing No.S.O.(Budget)1-15/2013(Vol-II), dated 15.01.2018

Will Inspection Allowance be admissible to Assistant Education Officers (AEOs) during lockdown due to Covid-19?

It will be admissible to the AEOs during Covid-19/lockdown subject to the condition that written orders for the official / supervisory duties may be attached with CEO certification for admissibility of the same.

Clarification letter bearing No.FD.SR-I/9-33/2016, dated 11.03.2021

What is the rate of Qualification Pay and upon which the same will be granted?

List of Qualifications and its rates is as under:

Qualifications

Revised Rates (per month)

SAS/PFA

Rs.1,200/-

ICMA/ICWA (Part-III)

Rs.1,200/-

ICMA/ICWA/CIMA/ACCA

Rs.3,150/-

Chartered Accountant

Rs.3,450/-

Staff College/NMC/NDC

Rs.3,000/-

NIPA Advanced Course

Rs.1,500/-

Mid Career Mgt Course

Rs.750/-

Mandatory Training at MPDD for promotion from BS-18 to BS-19

Rs.1,200/-

Mandatory Training at MPDD for promotion from BS-17 to BS-18

Rs.1,050/-

Mandatory Training at MPDD for promotion from BS-16 to BS-17

Rs.750/-

Policy letter bearing No.FD.PC.2-1/2016, dated 18.07.2016

Can more than one Qualification Pay be allowed?

The eligible officer will draw only one Qualification Pay at a time i.e. against the last qualification.

Policy letter bearing No.FD.SR-I/9-2/2015, dated 30.09.2016

  Whether pay of a civil servant from Federal Government or other provinces be protected if he applies thorugh proper channel

aginast any post under Government of the Punjab?

Yes, it will be protected.

Amendment in Rule 4.4 (c) of CSR Punjab Vol-I Part-I vide Notification No.FD.SR-II-8-14/90, dated 27.08.1991

 Whether the pay of an employee of an autonomous body be protected if he applies through proper channel against the

posts of Government of the Punjab?

Yes, from 01.08.2009 onwards subject to the condition that such autonomous body has adopted the scheme of Basic Pay Scales.

Policy letter bearing No.FD.SR-II-1-28/2011, dated 29.02.2012 & No.FD.SR-II/1-3/2000, dated 26.04.2012

 

   

 

What is the rate of utilities provided to the Administrative Secretaries on government expenses and when these have been sanctioned?

Top

The facility of electricity, water and Sui Gas at the residences of all Administrative Secretaries at government expenses has been provided w.e.f. 01.10.2007. The said facility is not paid in cash mode rather the actual amount of bills is reimbursed through the DDO concerned subject to the limit of Rs.30,000/- per month and the amount beyond this limit is paid by the Administrative Secretary himself.
This facility is adjusted on annual aggregate basis i.e. Rs.360,000/- per annum on the analogy of residential telephones as provided in the PFR Vol-II (Sr. No.51 of Appendix 14).
Letter No.FD.SR.I/9-14/2002 dated 17.10.2007
Letter No.FD.SR.I/9-44/2014 dated 26.03.2015

What is the rate of Utility Allowance granted to the Commissioners, DCOs and DDOs(R)/ACs?

Top

The Commissioners, DCOs and DDOS(R)/A.C have been facilitated with Utility Allowance @ 80% of their basic pay drawn as on 30.06.2011 w.e.f. 01.11.2011.
Letter No.FD.SR-I/9-20/2006 dated 01.11.2011

Who is the competent authority to grant M.Phil Allowance and what is its rate?

Top

Administrative Departments can grant PhD/M.Phil Allowance to their officers in a prescribed manner as per clearance/advice by the Higher Education Commission, Government of Pakistan, without placing such cases before the Qualification Equivalence Determination Committee (QEDC). Following are the rates of M. Phil Allowance which is 50% of the PhD Allowance from time to time:

  • 14.09.1991 to 31.12.2008          Rs.750/- per month
  • 01.01.2009 to 18.11.2009          Rs.1500/- per month
  • 19.11.2009 to 30.06.2012          Rs.2500/- per month
  • 01.07.2012 till date                    Rs.5000/- per month

Letter NO.FD.SR-I-9-50-A/2013 dated 11.11.2014
Letter NO.FD.SR-I-10-6/85 dated 14.09.1991
Letter NO.FD.SR-I-9-3/86 dated 22.01.2009
Letter NO.FD.SR-I-9-1/2005 dated 19.11.2009
​Letter NO.FD.SR-I-9-36/2007 dated 21.06.2012

What is the rate of Ph. D Allowance and from which date it is admissible?

Top

The PhD Allowance was first introduced in 1988 and it is admissible from the date of declaration of result, Following are its rates from time to time:

  • 01.07.1988 to 31.12.2008          Rs.1500/- per month
  • 01.01.2009 to 18.11.2009          Rs.3000/- per month
  • 19.11.2009 to 30.06.2012          Rs.5000/- per month
  • 01.07.2012 till date                    Rs.10,000/- per month

Letter NO.FD.SR-I-9-3/86 dated 20.07.1988
Letter NO.FD.SR-I-9-3/86 dated 22.01.2009
Letter NO.FD.SR-I-9-1/2005 dated 19.11.2009
Letter NO.FD.SR-I-9-36/2007 dated 21.06.2012

Whether EOL can be converted into any other type of leave retrospectively?

Top

No it cannot be converted into any other kind of leave..
Letter No.FD.SR-II/1-85/78(P) dated 12.07.2003

Annual increment will be admissible during EOL (without pay)?

Top

Yes, subject to the conditions that EOL (without pay) was taken on account of illness, higher studies or any other cause beyond the government servant’s control.
Notification No.FD.SR-II/1-109/89 dated 26.03.1990

For what period a civil servant can be granted EOL (without pay)?

Top

  • Two years to those having less than ten years’ continuous service to be granted by the head of his office
  • Five years to those having less than ten years’ continuous service to be granted by the head of his office

In both cases, FD is authorized to extend EOL for further three years on specific recommendations of the Administrative Department for higher studies, health grounds and reasons beyond control of a civil servant.
​Rule 9 of the Revised Leave Rules, 1981
Letter No.FD.SR-II/2-56/94 dated 01.12.1994

How many times a female civil servant is allowed the maternity leave and who is the leave sanctioning authority in this case?

Top

Three times in entire service, for a maximum period of 90 days, with full pay outside her leave account, at any time, immediately before or after the birth of a child without providing fitness certificate on joining duties after such leave. Immediate Incharge will sanction the said leave.
Letter No.FD.SR.II-9-107/2012 dated 30.10.2012 & 31.10.2012
Rule 13 of the Revised Leave Rules, 1981

How many times a male civil servant is allowed the paternity leave and what is the period of leave?

Top

Two times in entire service, a male civil servant may, for a maximum period of seven days can be granted paternity leave on full pay outside his leave account on or immediately before the birth of his child.
Letter No.FD.SR.II-9-107/2012 dated 30.10.2012 & 31.10.2012
​Rule 13 of the Revised Leave Rules, 1981

How much days earned leave on full pay is admissible to a civil servant?

Top

  • 120 days without medical certificate and
  • 180 days with medical certificate
  • 365 days on medical certificate from leave account in entire service

Rule 5 of the Revised Leave Rules, 1981

How much days earned leave on half pay is admissible to a civil servant?

Top

There is no limit to this as per leave title.
Rule 6 of Revised Leave Rules, 1981

Encashment of leave in lieu of LPR enhanced from 180 days to 365 days?

Top

Yes, encashment of LPR has been enhanced from 180 days to 365 days with effect from 01.09.2013.
Notification No.FD.SR-II/2-41/2012 dated 09.09.2013 and 11.04.2014

Which allowances are included for the purpose of encashment of LPR?

Top

Pay for the purpose of encashment of LPR includes Basic Pay, Special Pay, Technical Pay Personal Pay and any other emoluments which may be specifically classed as “Pay” by the competent authority plus Senior Post Allowance.
Letter No.FD.SR-III-1-53/83 dated 04.06.1984& 20.02.2003

If a civil servant avails leave during the last year of service, whether he is entitled for encashment of LPR for 365 days or otherwise?

Top

No, the same will proportionately be reduced.
Letter No.FD.SR-III-1-53/83 dated 13.05.1999

Whether encashment of LPR can be granted upon compulsorily retirement?

Top

No, as he is not entitled for LPR, therefore the question of encashment of LPR does not arise.
Letter No.SORI(S&GAD)4-4/75 dated 19.07.1977

What is the rate of payment of LPR?

Top

Leave pay for the purpose of encashment of LPR shall be computed on the basis of pay and allowances reckonable towards pension as per last pay certificate of a civil servant.
Notification No.FD.SR-II/2-141/2012 dated 09.09.2013

How much service is required for grant of study leave?

Top

Study leave should not ordinarily be granted to government servants who have less than five years' service. Such leave shall not be granted to government servants within three years of the date of superannuation or retirement.
Rule 7 of Study Leave Rules

What is the period of study leave and how many times study leave will be granted to a civil servant?

Top

The period of study leave is up to four years and it is granted once in entire service to a government servant.
Rule 9 of Study Leave Rules

EOL can be granted in conjunction with study leave?

Top

Yes, EOL can be granted in conjunction with study leave.
Rule 9 (Note 3) of Study Leave Rules

Whether full pay is admissible during study leave?

Top

Yes, a government servant admitted in the PhD course shall be allowed full pay during study leave.
Rule 15 of Study Leave Rules

Whether study leave will be counted for promotion and pension?

Top

Yes, study leave will be counted as service for promotion and pension but not for leave.
Rule 19 of Study Leave Rules, 1981

Whether the appointing authority can grant all kinds of leave to the employees in BS-01 to BS-16?

Top

Appointing authorities can grant all kinda of leave except study leave to the employees in BS-1 to BS-16.
Notification No.FD.SR-I/31-3/2000 dated 01.12.2005

Whether District Coordination Officer is competent to sanction leave Ex-Pakistan for Hajj or Umrah?

Top

Yes, DCO is the competent authority for the said leave.
Notification No.FD.SR-I/31-3/2000 dated 08.10.2007

 

Whether pay of a civil servant from Federal Government or other provinces will be protected if he applies through proper channel against any post under the Punjab Government?

Top

Yes, it will be protected.
Amendment in Rule 4.4 (c) of CSR Punjab Vol-I Part-I vide Notification No.FD.SR-II-8-14/90 dated 27.08.1991

Whether the pay of an employee of autonomous body will be protected if he applies through proper channel against the posts of Punjab Government?

Top

Yes, from 01.08.2009 onwards subject to the condition that such autonomous body had adopted the scheme of Basic Pay Scales.
Letter No.FD.SR-II-1-28/2011 dated 29.02.2012 & No.FD.SR-II/1-3/2000 dated 26.04.2012

Whether the pay of a confirmed civil servant will be protected if he is appointed on contract basis?

Top

Yes, if he was appointed between 02.08.2007 to 04.04.2013. Afterwards, his pay will not be protected.
Letter No.DS(O&M)5-3/2004/Contract(MF) dated 02.08.2007 & 05.04.2013 and DS(O&M)5-3/2004/Contract/FD (P-I) dated 10.01.2014

Whether the pay of a contract employee will be protected if he is appointed on any other contract post?

Top

Yes, if he was appointed between 02.08.2007 to 04.04.2013 and after that his pay cannot be protected.
Letter No.DS(O&M)5-3/2004/Contract(MF) dated 02.08.2007 & 05.04.2013 and DS(O&M)5-3/2004/Contract/FD (P-I) dated 10.01.2014

Whether the pay of a contract employee will be protected upon regularization of his services?

Top

Upon regularization, the pay of contract employee appointed on pay scale, will be fixed at the initial of the respective pay scale and increment(s) so earned shall be converted into personal allowance. Pay of those appointed on pay package will be fixed in consultation with Finance Department and decision of the Finance Department shall be final.
Letter No.DS(O&M)5-3/2004/Contract(MF) dated 14.10.2009

Whether Personal Allowance will be part of pay upon promotion, fresh appointment and retirement?

Top

No, Personal Allowance will not be admissible upon promotion, fresh appointment and retirement.
Letter No.FD.SR-II/9-214/2013 dated 02.04.2014, 24.06.2014, 19.08.2014 & 27.11.2014

Whether the special pay can be merged upon promotion or otherwise?

Top

Yes, special pay will be merged in the present scale and then pay will be fixed in higher scale upon promotion.
Relaxation of Rule 4.4(a)(i) of CSR Punjab, Vol.I Part.I read with Finance Department’s letter No.FD.SR-II/1-59/78 dated 14.03.1979

Whether pay on re-employment will be protected or otherwise?

Top

Yes, pay will be protected under Rule 9.5 and 9.6 of Punjab Civil Service Pension Rules.
Notification No.FD.SR-III/4-1/89 dated 29.04.2002

Whether deputationist is entitled for encashment of leave earned during the deputation period which was refused by the competent authority?

Top

Leave account of the government servant during the period of deputation remains closed. No leave salary contribution is reserved from the Borrowing Organization and the deputationist is granted leave and paid leave salary by such Organization. The period of service with the Borrowing Organization is not counted towards earning leave under the Government. However, in case a deputationist applied for leave in the Borrowing Organization and it is refused, the borrowing authority is bound to pay him the encashment of leave/remaining portion of leave earned by the deputationist.
Deputation Policy No.FD.SR-II/6-13/97 dated 13.08.1998

What is the maximum period of deputation?

Top

It is three years. Finance Department can extend deputation period for 4th year in relaxation of Deputation Policy provided the deputationist has been posted in an autonomous body of the Punjab Government. In other cases, relaxation of Rule 15 of the Punjab Civil Servants (Appointment and Conditions of Service) Rules, 1974 by the competent authority is required.
Deputation Policy No.FD.SR-II/6-13/97 dated 13.08.1998
Letter No.FD.SR-II/6-13/97 dated 25.07.2001

Rule 15 of the Punjab Civil Servants (Appointment & Conditions of Service) Rules, 1974

Who is the competent authority to grant extension in deputation period?

Top

Chief Minister is competent authority for further extension in deputation period.
Rule 23 of the Punjab Civil Servants (Appointment & Conditions of Service) Rules, 1974

Whether a civil servant can be posted in project/program/policy units/policy cells/ PMU/development programs on deputation basis?

Top

No, such postings should be considered as ‘transfers’ instead of deputations and therefore, Deputation Allowance will not be admissible in these cases.
Letter No.FD.SR-II/6-192/2012 dated 24.12.2013

Whether a civil servant posted against the posts other than autonomous bodies of Punjab Government are entitled to the grant of Deputation Allowance?

Top

No, in such case a civil servant is not entitled for Deputation Allowance.
Letter No.FD.SR-II/6-192/2012 dated 24.12.2013

Overstay in the period of deputation abroad will be treated as ‘on duty’ or ‘absence from duty’?

Top

Overstay in the period of deputation abroad is willful absence from duty and will be dealt with under the PEEDA Act, 2006. 
Letter No.SORI(S&GAD)3-13/2011 dated 12.07.2016

Whether MP scales have been adopted by the Government of the Punjab or otherwise?

Top

Yes, Government of the Punjab has adopted the same w.e.f 01.07.2015.
Letter No.FD.SR-II/1-12/2009 dated 01st July, 2015​

Who is eligible for pension?

Top

Every retired civil servant is eligible for pension.
Section 18(1) of the Punjab Civil Servants Act, 1974.

In case of death of civil servant during or after service, who will be eligible for grant of family pension?

Top

In the event of death of a civil servant, whether before or after retirement, his family shall be entitled to receive such pension, or gratuity, or both, as may be prescribed.
Section 18(2) of the Punjab Civil Servants Act, 1974

Who are the eligible family members entitled to the grant of family pension?

Top

  • Widow, if the deceased is a male government servant and widower, in case of female government servant.
  • If the Government servant had more than one wife, and the number of his surviving widows and children does not exceed 4, the pension shall be divided equally among the surviving widows and eligible children. If the number of surviving widows and children together is more than 4, the pension shall be divided in the following manner, viz. each surviving widow shall get 1/4th of the pension and the balance (if any) shall be divided equally among the surviving eligible children. Distribution in the above manner shall also take place whenever the government servant leaves behind surviving children of a wife that has predeceased him in addition to the widow and her children, if any.
  • In the case of a female Government servant leaving behind children from a former marriage in addition to her husband and children by her surviving husband, the amount of pension shall be divided equally among the husband and all eligible children. In case the total number of beneficiaries exceeds four, the husband shall be allowed 1/4th of the pension and the remaining amount distributed equally among the eligible children.
  • Failing a widow or husband, as the case may be, the pension shall be divided equal among the surviving sons not above 24 years and unmarried daughters.
  • Failing above, the eldest widowed daughter
  • Failing above, the eldest widow of a deceased son of the Government servant
  • Failing above, the eldest unmarried daughter of a deceased son of the Government servant
  • Failing above, the eldest widowed daughter of a deceased son of the Government servant
  • Failing above, father
  • Failing above, mother
  • Failing above, the eldest surviving brother below the age of 21 years
  • Failing above, the eldest surviving unmarried sister, if the eldest sister married or dies then the next eldest
  • Failing above, the eldest surviving widowed sister

(Rule 4.10 of the Punjab Civil Services Pension Rules)

If both husband and wife are pensioners and one of them dies, whether the spouse will be entitled to the grant of family pension. In other words, whether a pensioner is also entitled to the grant of family pension at the same time?

Top

Yes, family pension is admissible to the spouse of a deceased civil servant for life or until remarriage w.e.f. 01.03.1992. Prior to this, the widower was entitled to the family pension for a period of 10 years or un-expired portion of 10 years.
(Rule 4.7 and 4.10 of the Punjab Civil Services Pension Rules)
Letter No.FD.SR-III-4-114/89 dated 15.01.1997

What is the rate of family pension?

Top

50% of gross or net pension, as the case may be prior to 01.07.2010.
75% of gross or net pension, as the case may be w.e.f. 01.07.2010.
No.FD-SR-III-4-108/2010 (D) dated 15.07.2010
No.FD-SR-III-4-108/2010 (D) dated 30.11.2010

What is the rate of minimum family pension?

Top

  • Prior to 01.07.2010          Rs.1000/- per month
  • From 01.07.2010             Rs.2250/- per month
  • From 01.07.2013             Rs.3750/- per month
  • From 01.07.2014             Rs.4500/- per month

No.FD.SR-III-4-108/2010 (C) dated 15.07.2010
No.FD.SR-III/4-319/2013 dated 22.07.2013
No.FD.SR-III/4-302/2014 dated 18.07.2014

What is the rate of minimum pension?

Top

  • Prior to 01.07.2010          Rs.2000/- per month
  • From 01.07.2010             Rs.3000/- per month
  • From 01.07.2013             Rs.5000/- per month
  • From 01.07.2014             Rs.6000/- per month

No.FD.SR-III-4-108/2010 (C) dated 15.07.2010
No.FD.SR-III/4-319/2013 dated 22.07.2013
No.FD.SR-III/4-302/2014 dated 18.07.2014

Whether unmarried sister can be granted pension when real children of deceased employee are alive but not eligible for family pension?

Top

The unmarried sister can be granted pension till her marriage or acquiring regular source of income, whichever is earlier.
Letter No.FD.SR-III-4-57/2013 dated 15.05.2013

Whether family pension can be granted to daughter of the deceased employee who got divorce after death of her father?

Top

Yes, but it would be seized upon re-marriage or acquiring regular source of income, whichever is earlier. 
Letter No.FD.SR-III-4-281/2014 dated 12.11.2014

Definition of “dependent on parent” needs to be clarified. In some cases, the widowed daughter provided affidavit that she depends on parents but she also had sons and daughters having reasonable jobs. Question is whether she is entitled to family pension or otherwise?

Top

In this case, she has a regular source of income and is not entitled for family pension.
Letter No.FD.SR-III-4-281/2014 dated 12.11.2014

In some cases, upon death of the pensioner no person was entitled to the family pension, but after some time, the husband of daughter of pensioner expired. Question is whether the widowed daughter is entitled to the grant of family pension and if so, from which date?

Top

In this scenario, the widow daughter will be entitled to the grant family pension from the date of expiry of her husband.
Letter No.FD.SR-III-4-281/2014 dated 12.11.2014

Whether an official appointed on current charge basis is allowed the benefit of calculation of pension on the basis of last pay drawn?

Top

No, the condition of regular appointment is essential pre-requisite for admissibility of pension on the basis of last pay drawn.
Letter No.FD.SR-III-4-58/86-C dated 10.08.1986
Letter No.FD.SR-III-4-58/86 dated 12.12.1998

Can a person request for cancellation of LPR during its availing or after its completion, can he request for cancellation of retirement order?

Top

A person who is availing LPR and requires its cancellation, only the Administrative Secretary in case of employees in BS-01 to BS-16 and Chief Secretary for BS-17 and above, are authorized to recall him from LPR and this ‘authority’ cannot be delegated to anyone else. Similarly, a person who after availing LPR requires cancellation of retirement order before his superannuation needs relaxation of Rule 3.5 Note (1) of the Punjab Civil Services Pension Rules.
For cancellation of LPR Rule 18 of the Revised Leave Rules, 1981
Letter No.FD-SR-III-4-151/2011 dated 29.02.2012

Whether a civil servant can be allowed encashment of LPR after completion of 25 years qualifying service?

Top

No, for this purpose, he shall continue to serve for another 365 days after qualifying service of 25 years.
Letter No.FD.SR-III/1-53/83 dated 12.05.1990

Whether a civil servant can be allowed encashment of LPR on attaining the age of superannuation but having less than 25 years qualifying service?

Top

A civil servant on superannuation is entitled to encashment of Leave Preparatory to Retirement.
Letter No.FD.SR-III/1-36/84 dated 20.02.1985
Rule 17 of Revised Leave Rules, 1981

Whether pension can be with-held in cases where any audit para is pending against the retiring government servants?

Top

No, an undertaking on the stamp paper may be obtained from the retiring government servants that in case the recovery is established at any stage against him then he will be liable to pay the amount of recovery.
Letter No.FD(M-Rec)2-18/2001 (Advice) dated 19.11.2001

What is the date of commencement of pension to the divorced daughter?

Top

The date of commencement of family pension to the divorced daughter will be the date when she was divorced.
No.FD-SR-III-4-302/2015 dated 13.04.2016

Family pension cases which have been closed after the death of government servant or his widow due to non-entitlement of other family member beyond the period of 10 years or un-expired portion of pension, whether these cases of divorced daughter can be opened or not. If yes, then from which date?

Top

The family pension cases which were closed after death of civil servant or his widow due to non-entitlement beyond 10 years or un-expired portion of ten years will be opened from the date of divorce.
No.FD-SR-III-4-302/2015 dated 13.04.2016

In case of death of government servant, no other family member was entitled for grant of family pension but after some period daughter of government servant was divorced, whether divorced daughter will be entitled for family pension or not?

Top

In this case, she is fully entitled to pension with effect from the date of divorce.
No.FD-SR-III-4-302/2015 dated 13.04.2016

Whether family pension is admissible to the widowed/divorced daughter having children of more than 24 years of age, as no question arises for dependency on parents?

Top

In this scenario, family pension is not admissible to widowed/divorced daughter as in the presence of her children holding job, no question of dependency of widowed/divorced daughter on her parents arises.
No.FD-SR-III-4-302/2015 dated 13.04.2016

If one pensioner left behind more than one widowed/divorced daughter, how pension will be distributed among them?

Top

If one pensioner left behind more than one widowed/divorced daughter, the pension will be paid to widow daughter in terms of Rule 4.10(iii) of the Punjab Civil Services Pension Rules.
No.FD-SR-III-4-390/2014 dated 19.04.2016

If one widowed/divorced daughter is in receipt of pension and another daughter becomes widowed/divorced, will she be entitled to share the pension as well?

Top

No, she won’t be entitled in such scenario.
No.FD-SR-III-4-390/2014 dated 19.04.2016

Will all unmarried/divorced/widowed daughters of pensioner will be entitled to family pension (even if they become widowed/divorced)? If so with what ratio pension will be divided amongst them?

Top

No, in such scenario, only unmarried daughters and surviving sons not above 24 years of age will be entitled to family pension on equation basis, in terms of Rule 4.10(2)(A)(ii) of the Punjab Civil Services Pension Rules.
No.FD-SR-III-4-390/2014 dated 19.04.2016

A pensioner had a family at the time of retirement/death as per Rule 4.7 of the Punjab Civil Services Pension Rules but subsequently all family members became ineligible for family pension, whether unmarried sister will be entitled for family pension at this belated stage who is a family member in the light of Rule 4.8-d(2) of the rules ibid?

Top

Yes, he will be entitled as per rules Rule 4.8-D(2) of the Punjab Civil Services Pension Rules.

If a pensioner leaves family members as defined in Rule 4.7 the Punjab Civil Services Pension Rules and with the passage of time all family members become ineligible for pension, will family members as defined in rule 4.8-d be entitled for family pension?

Top

The family pension will only be admissible to those who are mentioned in Rule 4.10 of Pension Rules. The “family” shown under Rule 4.7 and 4.8(d) of the Punjab Civil Services Pension Rules is restricted to the “gratuity” only.
No.FD-SR-III-4-390/2014 dated 19.04.2016

If a person remains missing or un-heard for some time, whether his/her family can claim family pension?

Top

Yes, after a period of twelve months, legal heirs can claim the family pension.
Letter No.FD.SR-III/4-109/88 dated 22.7.1998 & 11.6.1999

A widowed sister (not the eldest sister as the eldest was not widow at that time) was granted family pension in terms of Rule 4.10 of the Punjab Civil Services Pension Rules. After some time her eldest sister becomes widow. How the family pension will be disbursed?

Top

The eldest widowed sister will be eligible for the grant of family pension instead of the younger one as per Rule 4.10 of the Punjab Civil Services Pension Rules.

Whether the period of extraordinary leave shall count as qualifying service for purpose of pension?

Top

No, all leave except, extraordinary leave shall count as qualifying service for the purpose of pension as per Rule 2.7 of the Punjab Civil Services Pension Rules.

Whether the period under suspension counts for pension?

Top

The period of suspension counts for pension if it is immediately followed by reinstatement, regardless of the fact whether the government servant was allowed full pay and allowances for the period of suspension or not. However, if the period of suspension is treated as extraordinary leave, it shall not count for pension.

Whether a pensioner is entitled to the grant of Medical Allowance upon his re-employment on contract basis?

Top

Government pensioners who are re-employed on contract basis are not entitled for the grant of Medical Allowance sanctioned vide letter No.FD-SR-III-4-108/2010 (B) dated 15.07.2010 for their contractual appointment period.
Letter No.FD-SR-III-4-108/2010 (B) dated 15.09.2010

Whether the family of a deceased government servant is entitled to the commuted value of pension who was retired on invalidation by the Medical Board but could not sign his pension papers due to death?

Top

Yes, his family is entitlement for the said benefit.
Letter No.FD.SR-III-12-8/2000 dated 28.02.2002

Whether the family of a deceased government servant is entitled to the commuted value of pension who was retired compulsorily but could not sign his pension papers due to death?

Top

Yes, the mentioned financial benefit is provided in this case.
Letter No.FD.SR-III-4-189/2002 dated 12.04.2003

 

What is the total admissible leave period for encashment after retirement?

Top

365 days.
Letter No.FD.SR-II/2-141/2012 dated 09.09.2013 and 11.04.2014

Whether or not the study period of leave will be reckoned as qualifying service for promotion and pension?

Top

Yes, study leave will be reckoned as qualifying service for promotion and pension but not for leave.
Rule 19 of Study Leave Rules 

Whether pay of a confirmed civil servant will be protected if he is appointed on contract basis?

If he was appointed as such between 02.08.2007 to 04.04.2013, will be protected Afterwards, pay in such cases will not be protected.
Policy letters bearing No.DS(O&M)5-3/2004/Contract(MF), dated 02.08.2007 & 05.04.2013 and DS(O&M)5-3/2004/Contract/FD (P-I), dated 10.01.2014

Whether Punjab Revised Leave Rules, 1981 can be relaxed or otherwise?

After insertion of Rule-37 vide Notification of Finance Department bearing
No.FD.SR-II/2-97/2019 dated 12.03.2021 Revised Leave Rules, 1981 can be relaxed by the Chief Minister, on the basis of the reason beyond the control of a civil servant. 

Which is the competent forum for consideration of MP Scales & Market Based Salary?

For Non-Development / current budget posts,the case for grant of MP Scales & Lump Sum Pay Package will be placed before Selection Board duly constituted vide Order bearing No.FD.SR-II/1-12/2009, dated 22nd October, 2019 for consideration / recommendations.

Which is the competent forum for consideration of MP Scales & Market Based Salary in Development Projects / Programmes?

Provincial Development Working Party (PDWP)
Order bearing No.FD.SR-II/1-12/2009, dated 19th November, 2021

Whether in-service regular Government Servants so appointed / posted in Projects, Programs, Policy Units / Policy Cells / Companies / Authorities, Foundations and Funds shall be entitled to grant of “INCENTIVE ALLOWANCE”!

Yes. Incentive Allowance is admissible in such cases w.e.f. the date the case is considered by the Selection Board Finance Department policy letter bearing Order bearing No.FD.SR-II/1-12/2009, dated 19th November, 2021

Under which Rules / policy the services of a contract employee can be regularized?

. The services of a contract employee can be regularized under: “The Punjab Regularization of Service Act,2018

Whether Work Charged Employees, Daily Wagers & Contingent Paid Staff may be regularized or otherwise?

Such employees can be regularized in the light Notification bearing No.FD.SO(ERB)5-44/2019/WC-DW-Policy dated 29.01.2021 issued by Regulations Wing, S&GAD.

SECTION (SR-III)

Whether a remarried widower is entitled for grant of pension?

A remarried widower is not entitled for grant of family pension of his late wife.

Letter Policy lettter bearing No.FD.SR-III-4-114/89 dated 15.01.1997 

If a widower gets 2nd marriage with the consent of his first wife during he lifetime, can he get family pension of his lagte wife or not?

Yes. He will be entitled for gant of pension of his wife.

Letter Policy lettter bearing No.FD.SR-III-4-114/89 dated 15.01.1997 

 

In case, a widower is in receipt of family pension of his late wife (Government servant), his pension will be stopped due to re-marriage.  However, if he again becomes widower again, whether the family pension of his first late wife will be restored or not?

Since he has exhausted right for grant of family pension of his late wife (Government servant) after getting re-married, he is not entitled for the same.

Letter Policy lettter bearing No.FD.SR-III-4-114/89 dated 15.01.1997 

Whether a physically / mentally retarded child is entitled for grant of family pension for life or not?

 A physically / mentally retarded child is entitled for grant of family pension, for life, subject to production of certificate from the Medical Board that he is physically / mentally retarded and not able to be gainfully employed.

Letter Policy lettter bearing No.FD.SR-III-4111/89 dated 22.07.1989 

Whether a person who gets married, and is dependent / head of his own family and then gets disabled due to any disease,  at a later stage, is entitled for family pension or not?
There is no bar for grant of family pension to him.
Whether physically / mentally retarded children can get family pension through guardian, or otherwise?
Attention is invited towards Rule 4.103 of the Punjab Subsidiary Treasury Rules in this regard. 
Rule 4.103 of Punjab Subsidiary Treasury Rules

Whether any eligible family member can surrender his / her right of family pension in favour of another one?

There is no provision as such in the Punjab Civil Services Pension Rules .

Advance bearing No.FD.SR-III-4-163/2020 dated 03.02.2021

Whether any restriction of time for claiming family pension or otherwise?

There is no restriction of time for applying family pension in the Punjab Civil Services Pension Rules.

Clarification bearing No. FD.SR-III-4-101/2020, Dated 0.09.2020 

Who will be the Competent Authority for verification of No Income Certificate for family pension to the un-married daughter, widowed daughter, divorced daughter and un-married sister of a deceased pensioner / civil servant?
It is for the Pension Sanctioning Authority to fulfill this condition while sanctioning family pension cases.
Whether  a civil servant compulsorily retired having less than 20 years service is entitled for grant of pension or not?
In the light of Section 12 of the Punjab Civil Servants Act, 1974 readwith rule 3.5(i-a) of the Punjab Civil Services Pension Rules, he is not entitled for grant of pension.   Policy letter No. FD-SR-III-4-09/2022, Dated 26.01.2022
Whether  a re-employed Government servant will be entitled for annual increases upon pension which he is already drawing?

Annual increased upon pension will not be admissible during the period of re-employment.

Clarification Advice bearing No. FD.SR-III-4-115/2007, Dated 30.10.2020

Whether a Government servant can get two pensions at a time?
A Government servant can get two pensions at a time.
In case, a Government servant dies and no one is eligible for grant of family pension at that time but after sometime if his daughter becomes widow, whether she will be entitled for grant of family pension or not?
She will entitled for such family pension.
Whether a Government servant can proceed on premature retirement after completion of twenty five years' qualifiying service? 
Qualifying service of 25 years or attaining 55 years of age, whichever is later, is required for proceeding on retiring pension / pre-mature retirement.Amendment in Section 12 of the Punjab Civil Servants Act, 1974 readwith Clarification bearing No. FD.SR-III-4-169/2019,Dated 03.012022
03-01-2022.
What will be the status of those officers / officials who proceeded on LPR prior to promulgation of the Punjab Civil Servants (Amendment) Ordinance 2021 (XXII of 2021) on 03-05-2021, however, their retirement date was due after coming into force of the same? 
 Such officers / officials shall have to rejoin their Administrative Department 

 What will be the date of effectiveness of The Punjab Civil Servants (Amendment) Act, 2021?

The Punjab Civil Servants (Amendment) Ordinance 2021 (XXII of 2021) was promulgated on 03.05.2021 and it was converted into an Act on 29.10.2021 called as The Punjab Civil Servants (Amendment) Act, 2021. Hence, the date of effectiveness of the said Act will be w.e.f. 03.05.2021.

Clarification  bearing No.FD.SR-III-4-169/2019 dated03.01.2022

  Can the pre-mature/voluntary retirement orders be withdrawn after their issuance, if the order was issued before attaining the age of 55 years?Withdrawal of Retirement orders issued under Rule 3.5(Note-I) of the Punjab Civil Services Pension Rules in normal conditions requires relaxation of the rules ibid by the Chief Minister. However, any retirement order issued on or after 03.05.2021 in violation of The Punjab Civil Servants (Amendment) Act, 2021 will be processed in the light of Section 20 of the Punjab General Clauses Act, 1956 which provides as under:“An authority who passes an order can vary, amend, add to or rescind that order. It is not a principle of law that order once passed becomes irrevocable and it is passed and closed transaction. If the order is illegal, perpetual rights cannot be gained on the basis of that illegal order.”

Clarification  bearing No.FD.SR-III-4-169/2019 dated03.01.2022

SECTION (SR-IV)

To whom Additional Charge of a post may be assigned?

Additional charge of a post may be assigned to a Civil Servant working in BS-16 and above for initial period of three months by the Competent Authority and another three   months in consultation with Finance Department.

 No.FD.SR-II-2-38/70, dated 17.03.1988 

What is the rate ofAdditional Charge Allowance?

Additional charge allowance may be granted at the rate of 20% of basic pay subject to maximum Rs.12,000/- per month.

No.FD. PC-2-1/2016 dated 18.07.2016

 Can an Additional Charge of a Higher or Lower Post may be assigned to an  officer?

 Additional Charge of a post of equal/higher/one step lower status can be assigned for the time stipulation as mentioned

and allowance in this behalf can be allowed  accordingly. 

 No.FD.SR-I/9-52/2015, dated 16.09.2016

 What is procedure for performing jobs under Autonomous Bodies?

Fee is paid to Government servants at varying rates without surrender of 1/3 of such fee to the Government when they perform whole-time or part-time jobs under  Autonomous / Semi-Autonomous / Local Bodies in addition to their own duties under  the Government

 No.FD.SR-III-12-14/83 dated 17.03.1988

What is the rate of fee?

Fee is paid @ 10% of basic pay subject to maximum Rs.3000/-PM.

 No.FD.SR-I/9-11/2007(Vol-II) Dated 30.07.2011

To whom Car Allowance is admissible?

Car Allowance is admissible from Rs.5000/- per month to Rs.7000/- per month to the  officers of Lahore High Court, Establishment working in BPS-17 and above.

 No.FD.SR-I/9-11/2002 dated 13.08.2008

To whom Computer Allowance is admissible?

Computer Allowance @ Rs.750/- per month is admissible to Key Punch Operators/Key Punch Verifying Operators/Data Entry Operators. Computer Allowance is also admissible to the Computer Personnel (BS-18, BS-17 and BS-16) with prescribed qualification of 2nd class Bachelor Degree with Computer Science, Math, Statistics, Physics / Economic from a recognized university and Computer Training Institute.

No.FD.SR-I/9-7/85 dated 22.09.1986

To whom Hard Area Allowance is admissible?

Hard Area Allowance @ Rs.3000/- PM is admissible to staff of colleges located in  Hard Areas. Hard Areas are enlisted in the Notification of Higher Education Department  bearing.

No.SO(CE-I)68-13/09 dated 20.08.2009

Which Areas fall for grant of Hill Area Allowance?

Hill Area Allowance from Rs. 1,000/- per month to Rs.2,000/- per month his admissible for civil servants of the Punjab Government from BS-01 to BS-17 and above working in Murree, Kotli Sattian and Kahuta Tehsils.

No.FD.SR-I/9-29/2016, dated 18.07.2016

Who are eligible for grant of Incentive Allowance?

Incentive Allowance is admissible to the in service regular government  servant so  appointed/ posted in Projects, Programs, Policy Units/ Policy Cells/ Companies/  Authorities, Foundations and Funds on the recommendation of the Selection Board.

No.FD.SR-I/9-21/2019, dated 31.12.2019

 What is the rate of Integrated Allowance?

Integrated Allowance is Rs.900/- per month.

No.FS.SR-IV/7-1/2021 dated 05.10.2021

 What is the rate of Special Judicial Allowance and to whom it is admissible?

Special Judicial Allowance @ equal to 1.5 times of basic pay of respective current   pay scale 2017 w.e.f 01.03.2019, is admissible to all the Members of Lahore High Court Establishment and Judicial Officers of Punjab Judicial Service.    

No.FS.SR-IV/3-19/2020 dated 25.01.2021 & 26.01.2021

 To whom Over Time Allowance is admissible? 

Overtime allowance @ Rs.5,000/- per month is admissible to the Driver, Senior Driver,   Bus Driver, Dispatch Rider, Senior Dispatch Rider, Mechanic and Senior Mechanic Drivers working in the Punjab Civil Secretariat and Drivers attached with the Judges of  the Lahore High Court and Officers in Regular BS-21. 

No.FD.SR-I/9-24/2015 dated 18.07.2018

 What are the rates of Travelling and Mileage Allowance? 

Travelling and Mileage Allowance is admissible to Employees of Punjab Government working in BS-01 to BS-22 at various rates from Rs. 2 per kilometer to Rs. 10 per kilometer for journey on different vehicles.  

No.FD.SR-I/9-2/2010 dated 01.01.2013

 What are the revised rates of Daily Allowance?

Daily Allowance is admissible to Government officers / officials working in BS-01 to

BS-22 at various rates from Rs. 500/- to Rs. 4800/- per day while on official duty within   country.

No.FD.SR-I/8-2/2015 dated 18.07.2017

 What is the rate of Washing Allowance?

Washing Allowance at the rate of Rs.150/- per month is admissible to class-IV Civil Servants of the Punjab Government

No.FD.SR-I/9-28/2016 dated 18.07.2016

 To whom fixed contingent allowance is admissible?

Special Allowance (fixed contingent allowance) @ Rs.15,000/- per month is admissible   to the Members of Board of Revenue, Punjab in BS-20 to BS-21.

No.FD.SR-I/9-11/2019 dated 09.03.2010

 Whether Utility Allowance is admissible to the officers and officials of Lahore  High Court Establishment and District Judiciary? 

Utility Allowance at revised rates from Rs.6,000 to Rs.30,000 per month w.e.f.  01.07.2020, is admissible to Officers / Officials from BPS-1 to BPS-20 of Lahore High Court, Lahore and District Judiciary in the Punjab.

No.FD.SR-IV/3-1/23019 dated 30.07.2020

 Is Utility Allowance being granted to the Administrative Secretaries?

The facility of Electricity, Water and Sui Gas at the residences in lieu of Utilities to the limit of Rs.30,000/- per month is admissible to all the Administrative Secretaries, Chairman P&D Board & SMBR, Secretaries of all the Wings of S&GAD and Special  Secretaires.  

No.FD.SR-I/9-14/2002 dated 17.10.2007

No.FD.SR-I/9-14/2002 dated  22.03.2013

SECTION (SR-V)

 What are the criteria for grant of pay of the higher post?

Pay fo the Higher post is admissible to civil servants during the period of appointment on heihger post by the Competent Authority subject to fulfillment of requisite conditions.

No.FD.PR.44-9/2009 dated 16.12.2009

No.FD.PR.44-9/2009 dated 30.03.2013

What is the minimum period of Pay of Higher Post?

The pay of the higher post is admissible as long as the subject post is held by a civil servant. 

Pay of the higher post is reckonable towards pension?

Pay of the higher post is not reckonable towards pension.

 Whether the pay of higher post is allowed to deputationist?

No pay of higher post is allowed on deputation basis.

 Who is Competent to grant pay of the higher post?

Finance Department is the competent department to accord concurrence to grant pay of the higher post. 

 Whether the pay of higher post is allowed to non-gazetted?

Pay of the higher post is not allowed to non-gazetted.

 Whether the pay of higher post can be allowed to contract employees?

Pay of the Higher Post is admissible to civil servants. Contract employees are not civil servant.

Section 2(I)(b)(ii) of the Punjab Civil Servants Act, 1974

 When annual increment is due?

Annual Increment is due on 1st December following the completion of at least six months service at a stage.

 Rule 7 of the Punjab Civil Servants Pay Revision Rules, 1977

 Contract Employees are entitled to annual increment?

Contract Employees are entitled to annual increment after fulfillment of all requisite conditions.

Para-XIII(i)(d) of the Contract Appointment Policy, 2004

Annual Increment is admissible during leave? 

Annual Increment is admissible during earned leave except Extra Ordinary Leave (EOL).

Who is entitled to grant of Special Allowance- 2021?

Civil Servant of the Punjab Government in BS-01 to BS-19 @ 25% of initial of Basic Pay Scale, 2017 and contract employees employed against civil post in basic pay scale BS-01 to BS-19 who are not receiving any service / cadre specific allowance.

No.FD.SR-V-3-1/2021, dated 07.07.2021

Special Allowance -2021 is admissible to deputationist?

Deputationist are not entitled to Special allowance during the period of deputation. 

Special Allowance -2021 is admissible during leave?

Admissible on leave, LPR except extra ordinary leave.

The employees drawing lumpsum pay package and employees of Autonomous Bodies are entitled for Special Allowance -2021?

The employees drawing lumpsum pay package and employees of Autonomous Bodies are not entitled for special allowance.

Who is entitled to grant of Advance Increment(s) on acquiring degree of higher qualification?

The scheme of Advance Increment(s) has been discontinued  w.e.f. 01.12.2001 

No.FD.PC2-1/2001, dated 22.10.2001

How fixation of pay on promotion is made?

If a civil servant before reaching the maximum of a revised National Pay Scale is promoted to a higher pay scale between the 2nd June and the 30th November of a calendar year and his initial pay in the latter scale is fixed with reference to his pay in the former scale, he may, at his option get his pay re-fixed in the higher scale w.e.f. the 1st day of December of the year of his promotion with reference to his presumptive pay on that date in his
pre- promotion scale

Section Rule 10(3) fo the Punjab Civil Servants Pay Revision Rules, 1977 

SECTION (PC)

 What is Up-gradation Policy?

According to the Regulations Wing of S&GAD, the Hon’ble Supreme Court of Pakistan has issued direction regarding mechanism for up-gradation of posts as under:"The expression ‘up-gradation’ is distinct from the expression ‘promotion. ‘Up-gradation’ is restricted to the post and not with the person occupying it. The up-gradation cannot be made to benefit a particular individual in terms of promoting him to a higher post or further providing him with the avenues of lateral appointment or transfer or posting. In order to justify the up-gradation, the department is required to establish that it requires restructuring, reform or to meet the exigency of service in public interest. In the absence of these pre-conditions, up-gradation is not permissible.”

Notification No.SOR-III(S&GAD)3-17/2013, dated 27.04.2015

No.SOR-III(S&GAD)3-17/2013 dated 27.04.2015

 Whether Competent Authority has imposed ban on up-graddation?

The Competent Authority, i.e., Chief Minister imposed complete ban on up-gradation of posts w.e.f. 25.05.2011 except for mutual up-gradation and down gradation of the post where no financial implication are involved.

No.FD.PC.14-4/2011 dated 25.05.2011

 How different posts are being up-graded in presence of ban on up-gradation?

Posts are being up-graded by the Competent Authority, i.e., Chief Minister in relaxation of ban.

What are TSPU policy letters?

TSPU policy letters are as under:

For employees in BS-1 to 4:

No.FD.PC.39-14/77(Pt.IV)(APCA/08)(Provl) dated 21.06.2017

For employees in BS-5 to 15:

No.FD.PC.40-80/2015 dated 26.07.2017

For employees in BS-16 & above (including officials having promotion channel in upper tier equal to or less than 10%):

No.FD.PC.40-12/2017 dated 19.04.2019

Whether employees in BS-1 to 4 have been allowed the benefit of Time Scale Personal Up-gradation (TSPU)?

Yes, but the employees in BS-1 to 4 who have availed 2-steps of TSPU (first w.e.f. 01.07.2007 & 2nd on completion of 20 years’ regular service w.e.f. 01.07.2014) are entitled to 3rd & 4th steps on completion of 24 & 30 years’ regular service w.e.f. 21.06.2017. Others are entitled to 4-steps of TSPU on completion of 8,16,24 & 30 years’ regular service w.e.f. 21.06.2017. 

No.FD.PC.32-7/2007 dated 10.09.2007

Notification No. FD.PC.39-14/77(Pt.IV)(APCA/08) dated 17.06.2014.

Notification No. FD.PC.39-14/77(Pt.IV)(APCA/08)(Provl) dated  21.06.2017

Whether employees in BS-1 to 4 can be allowed TSPU without conditions envisaged in para-2 of FD’s Notification dated 21.06.2017 which were to be incorporated in the Service Rules?

The employees can be granted TSPU without above said conditions till the amendment in the Service Rules.

Clarification No. FD.PC.39-14/77(Pt.IV)(442/17) dated 11.09.2017

Whether employees in BS-1 to BS-4 having Selection Grade are entitled to move one scale up in light of Notification No.FD.PC.32-7/2007 dated 10.09.2007?

The employees in BS-1 to BS-4 holding Selection Grade are entitled to move one scale up in light of

Notification No. FD.PC.32-7/2007 dated 10.09.2007

Notification No. FD.PC.2-2/2014 dated 18.07.2014

If an employee of BS-1 to 4 goes beyond BS-4 by virtue of Selection Grade, move up or TSPU, will he be entitled to TSPU under policy applicable for employees in BS-1 to 4?

The employees holding posts the substantive pay scale of which is between BS-1 to BS-4 but are drawing pay beyond BS-4 by virtue of Selection Grade, move up or TSPU, will be entitled to TSPU under policy applicable for employees in BS-1 to 4.

Notification No. FD.PC.39-14/77(Pt.IV)(APCA/08)(Provl) dated 21.06.2017

Notification No. FD.PC.39-14/77(Pt.IV)(442/17) dated 06.02.2018

Whether employees in BS-5 to 15 are entitled to TSPU?

Earlier, the employees in BS-5 to 16 holding stagnant posts were allowed TSPU on completion of each 10 years’ regular service w.e.f. 01.01.2016. The employees in
BS-16 were allowed only one step. The policy was superseded w.e.f. 26.07.2017 whereby employees in BS-5 to 15 holding stagnant posts or having one step of promotion were allowed TSPU on completion of each 10 years’ regular service as under. The employees in BS-16 were excluded from this policy:

BS-5 to 10       3-steps

BS-11 to 15     2-steps

Notification No. FD.PC.39-14/77(Pt.IV)(APCA/08)(Provl) dated  04.01.2016

read with clarification bearing same number dated 09.08.2016

Notification No.FD.PC.40-80/2015 dated 26.07.2017

What are conditions & process for awarding TSPU to employees in BS-5 to 15 where more than one steps of promotion?

One step of TSPU is admissible to officers / officials who have more than one steps of promotion subject to the following conditions:

  • The posts in higher tier are equal to or less than 10% of posts in lower tier.
  • No challan / reference has been filed by an Investigating Agency
  • If awarded major penalty:
    • Five years elapsed since start of recovery of pecuniary loss and at least 50% recovery has been made
    • Two years have elapsed to the completion of period for which punishment of reduction to lower post and pay scales was awarded
    • Two years have elapsed to the imposition of penalty of forfeiture of service. Forfeited period will also be deducted while calculating service period for grant of TSPU.
    • The period would be counted from the date of up-gradation / promotion / regular appointment (whichever is later).
    • Administrative Departments or Head of Attached Departments will issue advice to the eligible officers to approach O/o AG Punjab / concerned DAOs.
    • DPC / PSB is not required for grant of TSPU.
    • Notification No. FD.PC.40-12/2017
    • Notification No. FD.PC.40-12/2017 dated 19.04.2019
    • Notification No.FD.PC.40-12/2017, dated 19.04.2019 read with Notifications / clarifications dated 10.07.2019, 26.07.2019, 03.09.2019, 20.12.2019, 03.02.2020 & 16.06.2020

What are conditions & process for awarding TSPU to employees in BS-16 and above having stagnant post?

Two steps of TSPU are admissible to officers having stagnant posts subject to the following conditions:

  • No challan / reference has been filed by an Investigating Agency
  • If awarded major penalty:
    • Five years elapsed since start of recovery of pecuniary loss and at least 50% recovery has been made
    • Two years have elapsed to the completion of period for which punishment of reduction to lower post and pay scales was awarded
    • Two years have elapsed to the imposition of penalty of forfeiture of service. Forfeited period will also be deducted while calculating service period for grant of TSPU
  • The period would be counted from the date of up-gradation / promotion / regular appointment (whichever is later).
  • Administrative Departments or Head of Attached Departments will issue advice to the eligible officers to approach O/o AG Punjab / concerned DAOs.
  • DPC / PSB is not required for grant of TSPU.
  • Those appointed on stagnant posts are entitled to 2-steps of TSPU and those promoted against such posts are entitled to one step of TSPU.

read with Notifications / clarifications dated 10.07.2019, 26.07.2019, 03.09.2019, 20.12.2019, 03.02.2020 & 16.06.2020

Whether up-gradation allowed to clerical cadre is applicable to contract employees?

Contract employees are entitled to up-gradation as admissible to their counterpart civil servants subject to revision of terms and conditions of appointment to this extent.

Whether the benefit of up-gradation to clerical cadre and employees in BS-1 to BS-4 is admissible in Administrative Departments only?

The benefit of Up-gradation is admissible to these posts in Administrative Departments, District Govt. or in Special Institutions of Provincial Govt.

Whether new recruitment against clerical posts and post in BS-1 to BS-4 is to be made in up-graded scales?

The clerical posts were upgraded permanently. Hence, recruitment will be made in upgraded scales. However, the posts in BS-1 to BS-4 have not been upgraded permanently. Hence, new recruitments against this category would be made in original pay scales and they will be entitled to TSPU on due date.

Whether pay scale of the incumbents holding Selection Grade in the capacity of Stenographer, Senior Scale Stenographer / Personal Assistant and Private Secretary were changed on up-gradation w.e.f. 23.12.2011 or 26.07.2017?

There would be no change in the pay scales of the incumbents holding Selection Grade w.e.f. 23.12.2011 or 26.07.2017.

  Is there any need for issuance of formal orders for allowing TSPU or mere entries in Service Book are sufficient?

No formal orders are required for allowing TSPU. Mere entries in Service Book (in case of an official) by Administrative Departments and issuance of revised pay slips (in case of an officer in BS-16) by AG Punjab or DAO concern are sufficient.

  Whether TSPU is admissible to retired employees?

TSPU, unlike promotion, may be allowed retrospectively subject to the condition that the incumbent was in service at the time when he became eligible for it. Hence, there is no bar on grant of TSPU to a retired civil servant retrospectively, if otherwise eligible.

 SECTION (PR)

 Is Conveyance Charges for Late Sitting equally admissible during working days and holidays?

Conveyance Charges for Late Sitting is admissible for working and holidays as under vide letter No.9-2/2006 dated 18.07.20018

              i)  Rs. 225/-   (Working Days)

             ii)  Rs. 285/-   (Holidays)

No.FD.PR.9-2/2006 dated 18.07.2018

 Is Conveyance Charges for Late Sitting admissible to all Gazetted/ Non-Gazetted employees?

Conveyance Charges for Late Sitting are admissible to the employee of BPS-1-15 and holder of  Selection Grade-16 only vide letter No.9-2/2006 dated 18.07.20018.

No.FD.PR.9-2/2006 dated 18.07.2018

What are the circumstances during which Conveyance Charges for Late Sitting can be allowed?

Detaining of employee in the office beyond two hours of usual closing hours.

Certificate from the concerned officer not below the rank of Deputy Secretary or equivalent to the effect that detention of the official(s) was necessary in connection with official business.

No.FD.(PR).9-2/2006 dated 22.07.2006 

To whom Secretariat Allowance & Special Allowance, 2009 can be granted?

Secretariat Allowance & Special Allowance is granted to the employees of Punjab Civil Secretariat who are drawing their salaries from the Payroll of Punjab Civil Secretariat Departments vide letter No. F.D.PR.2.1/2009 dated 14.07.2009 & 26.05.2018.

No.FD.(PR).9-2/2006 dated 22.07.2006

What is the rate of Special Conveyance Allowance to Disable Employees?

Special Conveyance Allowance is admissible @ 2000/- p.m w.e.f. 01.07.2019 vide letter No.FD.PR.12-5/2015 dated 19.07.2019.

No.FD.(PR).12-5/2015 dated 19.07.2019

Is Special Conveyance Allowance admissible in addition to normal conveyance allowance?

Yes, Special Conveyance Allowance is admissible in addition to normal conveyance allowance in light of Finance Department’s letter No. F.D.PR 12-5/2015 dated 19.07.2019.

No.FD.(PR).12-5/2015 dated 19.07.2019

Is Special Conveyance Allowance admissible to Disable Employees who are residing within the work premises?

No, Special Conveyance Allowance is not admissible to the disable employees who are residing within the work premises as per

No.clarification No.FD.(PR).12-5/2015 dated 02.06.2021 

Is Orderly Allowance still intact?

No, Orderly Allowance had been discontinued w.e.f. 31.10.2016 and Administrative Allowance was granted in its place. 

Is Move Over can be granted after its discontinuation from 2001?

Move Over can be granted only to those who had reached the maximum of their pay scale on 01.12.2000 or before if they are otherwise eligible for it and fulfill the condition prescribed vide letter

No.clarification No.FD.PC 8-1/1983(PROVL.II) dated 02.03.1986

What is the procedure of granting Move-over?

Normal promotion procedure is observed in cases of Move-over as per Para-5(ii)(e) of Pay Revision, 1983 dated 25.08.1983 read with letter dated 27.06.1997.

What is the status of Technical Allowance in term of its admissibility?

Technical Allowance is granted to the Engineers working against the sanctioned posts and registered with PEC in Agriculture Department, Communication & Works Department, Housing Urban Development & Public Health Engineering Department, Irrigation Department, Local Government & Community Development Department, Mines & Minerals Department and Planning & Development Department vide letter No. FD.PR.12-6/2018 dated 30.05.2019.

No.FD.(PR).12-6/2008 dated 30.05.2019

Who is eligible for the grant of Executive Allowance?

Executive Allowance @ 1.5 % of monthly basic pay has been grant to all Officers posted by S&GAD against duly notified cadre strength/ list of officers to be updated from time to time in light of approval of the Competent Authority vide notification No.FD.PR.12-7/2018 dated 27.04.2021.

No.FD.(PR).12-7/2018 dated 27.04.2021

In what kind of leave Executive Allowance is admissible?

Executive Allowance is admissible during whole period of Special Leave (Iddat Leave), Medical Leave and Maternity Leave vide

No.FD.(PR).12-7/2018 dated 09.09.2021

IIs Executive Allowance admissible during OSD-ship (Awaiting posting)?

Executive Allowance is admissible for first 90 days only (Continued period of OSD and leave will be reckoned up to 90 days, if applicable) vide notification

No.FD.(PR).12-7/2018 dated 09.09.2021

Is Police Administration Allowance admissible to all officers of Police Department who are working in BS-17 & above?

Police Administration Allowance @ 1.2 times of basic pay for 240 posts of CPO/ Headquarters and @ 0.8 times of basic pay of their respective pay scales for 996 posts of field officers of Punjab Police w.e.f. 01.07.2020 mentioned in the notification No.FD.PR.21-65/2014(P-I) dated 26.08.2020.

No.FD.(PR).21-65/2014(P-I) dated 26.08.2020

What is the policy of Conveyance Allowance during vacation?

Conveyance Allowance is not admissible to the teachers during winter or summer vacations as they belong to Vacation Department already clarified vide Finance Department’s policy letter dated 18.08.1977.

Policy letter dated 18.08.1977

What is a Vacation Department?

A Vacation Department is a department, or part of a department, to which regular vacations are allowed during which Government servants serving in the department are permitted to be absent from duty as per Rule 8.60 of CSR.

Under which circumstances Conveyance Allowance is not admissible?

1.  Officers who are availing Government vehicles including bikes (sanctioned/ pool) are not entitled to this facility. This Department's instructions whereby Conveyance Allowance was allowed on a certificate of not using vehicle from house to office and vice versa was withdrawn accordingly.

2. Employees who are residing in the residential colonies; situated within work premises are not entitled to the facility of Conveyance Allowance vide letter No. F.D.SR-I-9-4/86(PR)(P) dated 15.10.2011 & 21.04.2014.

3.   Conveyance Allowance is not admissible during  leave and joining period in light of  Rule 1.15(2) of Punjab Travelling Allowance Rules 

No.FD.SR I-9-4/86(PR)((PR).21-65/2014(P-I) dated 26.08.2020

Who are eligible to draw Conveyance Allowance during summer or winter vacation?

Officers of the Vacations Department who are required to attend their official duties during vacation (or part thereof) would be entitled to draw Conveyance Allowance vide Finance Department’s policy letter dated 18.08.1977

Policy letter dated 18.08.1977

Who is eligible for South Punjab Re-Allocation Allowance? 

South Punjab Re-Allocation Allowance is admissible to the officers/ officials posted to South Punjab Secretariat @100 % of Basic Pay for officers/ officials not receiving Executive Allowance/ Police Administration Allowance and @75% of Basic Pay for officers receiving Executive Allowance/ Police Administration Allowance who are drawing pay from the payroll of Secretariat Departments and o/o the Additional Inspector General of Police, South Punjab vide letter No.FD.PR.12-1/2020 dated 11.12.2020 read with letter dated 13.01.2022.

No.FD.(PR).12-7/2018 dated 09.09.2021

For how many days Sessional Allowance is admissible during Assembly Session?

Sessional Allowance is granted for each session of Provincial Assembly and for a period of seven days immediately preceding the commencement of a session and seven days immediately after prorogation of a session for extraordinary arduous duties and over work in relation to Assembly business as per order dated 13.02.1990.

Policy letter dated 13.02.1990

 What is rent free accommodation and under which Rule rent free accommodation is allotted to widow?

Rent free accommodation means non deduction of 5% of pay as house rent as per Para-2(3) of Finance Department’s letter No. FD (M-I)1-15/82-P-I dated 15.01.2000 and the same is allotted to widow in light of Rule 5.45 of Civil Services Rules (Punjab) amended vide Notification F.D.PR.03.5/2015 dated 16.02.2021.
 

No.FD.(PR).03.05/2015 dated 16.02.2021

 To whom Prison Security Allowance is admissible?

Prison Security Allowance is admissible to the officers/officials of Prison Department in light of Notification No. F.D.PR.6-8/2004 dated 22.11.2021

No.FD.(PR).6-8/2004 dated 02.11.2021