Frequently Asked Questions

Social Services Wing

  1. What are the requirements for creation of a new post in a college?
  2. What are the requirements for releasing development funds through supplementary grant?
  3. What are the requirements for sanction of financial assistance?
  4. What are the requirements for sanction of leave encashment?

Budget Wing

  1. Is there any person available to guide that a particular issue relates to which Section?
  2. What is the mechanism for opening of an SDA Account?
  3. What is the mechanism for getting supplementary grant?
  4. How much time is required for online transfer of funds?
  5. What is the schedule of submission of budget estimates to Finance Department?
  6. Second Statement of Excess and Surrenders
  7. Schedule of New Expenditure (SNE)
  8. Audit copy of SNE
  9. Normal release of Current Budget
  10. Normal release of Development Budget
  11. How much funds have been allocated under Annual Development Programme during the financial year 2016-2017?
  12. How much funds have been allocated in non-development budget during the financial year 2016-2017?

Regulations Wing

  1. What is the minimum period of holding of additional charge of a post for grant of additional charge allowance?
  2. Is there any prescribed length of service for the deceased civil servant for grant of financial assistance to his family who died while in service?
  3. A civil servant died prior to the introduction of financial assistance policy 2004. Whether his family is entitled to this benefit?
  4. Whether financial assistance can be refused?
  5. Who is the sanctioning authority of financial assistance?
  6. Who is eligible for grant of financial assistance in case of death of a civil servant?
  7. In which scale the financial assistance will be granted to the bereaved family?
  8. Whether family of a deceased contract employee is eligible for grant of financial assistance?
  9. Whether four months’ salary granted to the family of a deceased civil servant also include allowances?
  10. What is the rate of utilities provided to the Administrative Secretaries on government expenses and when these have been sanctioned?
  11. What is the rate of Utility Allowance granted to the Commissioners, DCOs and DDOs(R)/A.C?
  12. Who is the competent authority to grant M.Phil Allowance and what is its rate?
  13. What is the rate of Ph. D Allowance and from which date it is admissible?
  14. Whether EOL can be converted into any other type of leave retrospectively?
  15. Annual increment will be admissible during EOL (without pay)?
  16. For what period a civil servant can be granted EOL (without pay)?
  17. How many times a female civil servant is allowed the maternity leave and who is the leave sanctioning authority in this case?
  18. How many times a male civil servant is allowed the paternity leave and what is the period of leave?
  19. How much days earned leave on full pay is admissible to a civil servant?
  20. How much days earned leave on half pay is admissible to a civil servant?
  21. Encashment of leave in lieu of LPR enhanced from 180 days to 365 days?
  22. Which allowances are included for the purpose of encashment of LPR?
  23. If a civil servant avails leave during the last year of service, whether he is entitled for encashment of LPR for 365 days or otherwise?
  24. Whether encashment of LPR can be granted upon compulsorily retirement?
  25. What is the rate of payment of LPR?
  26. How much service is required for grant of study leave?
  27. What is the period of study leave and how many times study leave will be granted to a civil servant?
  28. EOL can be granted in conjunction with study leave?
  29. Whether full pay is admissible during study leave?
  30. Whether study leave will be counted for promotion and pension?
  31. Whether the appointing authority can grant all kinds of leave to the employees in BS-1 to BS-16?
  32. Whether District Coordination Officer is competent to sanction leave Ex-Pakistan for Hajj or Umrah?
  33. Whether pay of a civil servant from Federal Government or other provinces will be protected if he applies through proper channel against any post under the Punjab Government?
  34. Whether the pay of an employee of autonomous body will be protected if he applies through proper channel against the posts of Punjab Government?
  35. Whether the pay of a confirmed civil servant will be protected if he is appointed on contract basis?
  36. Whether the pay of a contract employee will be protected if he is appointed on any other contract post?
  37. Whether the pay of a contract employee will be protected upon regularization of his services?
  38. Whether Personal Allowance will be part of pay upon promotion, fresh appointment & retirement?
  39. Whether the special pay can be merged upon promotion or otherwise?
  40. Whether pay on re-employment will be protected or otherwise?
  41. Whether deputationist is entitled for encashment of leave earned during the deputation period which was refused by the competent authority?
  42. What is the maximum period of deputation?
  43. Who is the competent authority to grant extension in deputation period?
  44. Whether a civil servant can be posted in project/programme/policy units/policy cells/ PMU /Development programs on deputation basis?
  45. Whether a civil servant posted against the posts other than autonomous bodies of Punjab Government are entitled to the grant of Deputation Allowance?
  46. Overstay in the period of deputation abroad will be treated as ‘on duty’ or ‘absence from duty’?
  47. Whether MP scales have been adopted by the Government of the Punjab or otherwise?
  48. Who is eligible for pension?
  49. In case of death of civil servant during or after service, who will be eligible for grant of family pension?
  50. Who are the eligible family members entitled to the grant of family pension?
  51. If both husband and wife are pensioners and one of them dies, whether the spouse will be entitled to the grant of family pension. In other words, whether a pensioner is also entitled to the grant of family pension at the same time?
  52. What is the rate of family pension?
  53. What is the rate of minimum family pension?
  54. What is the rate of minimum pension?
  55. Whether unmarried sister can be granted pension when real children of deceased employee are alive but not eligible for family pension?
  56. Whether family pension can be granted to daughter of the deceased employee who got divorce after death of her father?
  57. Definition of “dependent on parent” needs to be clarified. In some cases, the widowed daughter provided affidavit that she depends on parents but she also had sons and daughters having reasonable jobs. Question is whether she is entitled to family pension or otherwise?
  58. In some cases, upon death of the pensioner no person was entitled to the family pension, but after some time, the husband of daughter of pensioner expired. Question is whether the widowed daughter is entitled to the grant of family pension and if so, from which date?
  59. Whether an official appointed on current charge basis is allowed the benefit of calculation of pension on the basis of last pay drawn?
  60. Can a person request for cancellation of LPR during its availing or after its completion, can he request for cancellation of retirement order?
  61. Whether a civil servant can be allowed encashment of LPR after completion of 25 years qualifying service?
  62. Whether a civil servant can be allowed encashment of LPR on attaining the age of superannuation but having less than 25 years qualifying service?
  63. Whether pension can be with-held in cases where any audit para is pending against the retiring government servants?
  64. What is the date of commencement of pension to the divorced daughter?
  65. Family pension cases which have been closed after the death of government servant or his widow due to non entitlement of other family member beyond the period of 10 years or un-expired portion of pension, whether these cases of divorced daughter can be opened or not. If yes, then from which date?
  66. In case of death of government servant, no other family member was entitled for grant of family pension but after some period daughter of government servant was divorced, whether divorced daughter will be entitled for family pension or not?
  67. Whether family pension is admissible to the widowed/divorced daughter having children of more than 24 years of age, as no question arises for dependency on parents?
  68. If one pensioner left behind more than one widowed/divorced daughter, how pension will be distributed among them?
  69. If one widowed/divorced daughter is in receipt of pension and another daughter becomes widowed/divorced, will she be entitled to share the pension as well?
  70. Will all unmarried/divorced/widowed daughters of pensioner will be entitled to family pension (even if they become widowed/divorced)? If so with what ratio pension will be divided amongst them?
  71. A pensioner had a family at the time of retirement/death as per Rule 4.7 of the Punjab Civil Services Pension Rules but subsequently all family members became ineligible for family pension, whether  unmarried sister will be entitled for family pension at this belated stage who is a family member in the light of Rule 4.8-d(2) of the rules ibid?
  72. If a pensioner leaves family members as defined in Rule 4.7 the Punjab Civil Services Pension Rules and with the passage of time all family members become ineligible for pension, will family members as defined in rule 4.8-d be entitled for family pension?
  73. If a person remains missing or un-heard for some time, whether his/her family can claim family pension?
  74. A widowed sister (not the eldest sister as the eldest was not widow at that time) was granted family pension in terms of Rule 4.10 of the Punjab Civil Services Pension Rules. After some time her eldest sister becomes widow. How the family pension will be disbursed?
  75. Whether the period of extraordinary leave shall count as qualifying service for purpose of pension?
  76. Whether the period under suspension counts for pension?
  77. Whether a pensioner is entitled to the grant of Medical Allowance upon his re-employment on contract basis?
  78. Whether the family of a deceased government servant is entitled to the commuted value of pension who was retired on invalidation by the Medical Board but could not sign his pension papers due to death?
  79. Whether the family of a deceased government servant is entitled to the commuted value of pension who was retired compulsorily but could not sign his pension papers due to death?

Social Services Wing

1.What are the requirements for creation of a new post in a college?

Top

  • Reference from the Higher Education Department
  • Vacancy position of teaching staff
  • Subject-wise enrolment of students not less than 20
  • Budget demand on MTBF format
  • Students Teachers Ratio (STR)

2.What are the requirements for releasing development funds through supplementary grant?

Top

  • Request from the Higher Education Department
  • Administrative Approval from the competent authority
  • Advice from P&D

3.What are the requirements for sanction of financial assistance?

Top

  • Request of Higher Education Department
  • Sanction of grant from HED
  • Succession certificate
  • Death Certificate

4.What are the requirements for sanction of leave encashment?

Top

  • Request of Higher Education Department.
  • Sanction of grant from Higher Education Department.
  • Leave Title duly verified from AG, Punjab/concerned DAO.
  • Notification of retirement.

Budget Wing

5.Is there any person available to guide that a particular issue relates to which Section?

Top

Director (Budget) may be contacted at telephone No.042-99211086.

6.What is the mechanism for opening of an SDA Account?

Top

As when Government of the Punjab decides to adopt quicker mode of payment, (specially autonomous bodies) the concerned Administrative Department may approach the Finance Secretary with the following information:-

  • Full justification for opting SDA mode instead of normal mode  
  • Title of the Account.  
  • Designations of Operators of Account (two operators are mandatory)  
  • Purpose of Account.  
  • Grant Number.  
  • LQ/LE Number.  
  • Cost Centre Number and functional classification.

7.What is the mechanism for getting supplementary grant?

Top

The Administrative Department may request to Finance Secretary with full justification/reasons for not demanding funds in regular budget. The Expenditure Wing after examining/approval will send the case to Budget Wing for online transfer.

8.How much time is required for online transfer of funds?

Top

After approval of the supplementary grant having complete information about classification and DDO Codes, funds are posted online same day.

9.What is the schedule of submission of budget estimates to Finance Department?

Top

On 1st of January each year as prescribed in the Punjab Budget Manual

10.Second Statement of Excess and Surrenders?

Top

This is to be submitted to Finance Department uptil March 31.

11.Schedule of New Expenditure (SNE)?

Top

Administrative Department sends proposal for the approval of new expenditure to Finance Department. When it is approved by; Advice is issued for its inclusion in the next year's budget.

12.Audit copy of SNE?

Top

After approval of Budget Estimates, the department sends Audit Copy to Finance Department for authentication. 

13.Normal release of Current Budget?

Top

The whole of the allocated budget of different grants is released in July of every year. Sometimes, this release is made in installment.

14.Normal release of Development Budget?

Top

After receiving recommendation from Planning & Development Department, funds are released accordingly.

15.How much funds have been allocated under Annual Development Programme during the financial year 2016-2017?

Top

Rs. 550.000 billion have been allcoated for development budget during the financial year 2016-2017.

16.How much funds have been allocated in non-development budget during the financial year 2016-2017?

Top

Rs. 849.947 billion have been allocated for non-development budget during the financial year 2016-2017.

Regulations Wing

17.What is the minimum period of holding of additional charge of a post for grant of additional charge allowance?

Top

Minimum period of one month is required for grant of special allowance on account of holding of additional charge of a post.
Letter No.FD.SR-II/2-38/70 dated 19.04.1977
Letter No.FD.SR-II/2-38/70 dated 18.06.1989

18.Is there any prescribed length of service for the deceased civil servant for grant of financial assistance to his family who died while in service?

Top

No. There is no limit. Family of the deceased civil servant will be entitled to financial assistance even the deceased had served for one day only.
Letter No.FD.SR-I/3-10/2004 dated 10.11.2004.

19.A civil servant died prior to the introduction of financial assistance policy 2004. Whether his family is entitled to this benefit?

Top

Families of civil servants who died on or before09.11.2004 are not entitled to this benefit.
Letter No.FD.SR-I/3-10/2004 dated 01.06.2006.

20.Whether financial assistance can be refused?

Top

No. Family of a civil servant cannot be refused such financial assistance simply on the grounds that financial position of the family is sound.
Letter No.FD.SR-I/3-10/2004 dated 15.08.2007

21.Who is the sanctioning authority of financial assistance?

Top

The Administrative Departments in case of provincial employees and District Coordination Officers in case of civil servants of the District Government will issue sanction orders in individual cases.
Letter No.FD.SR-I/3-10/2004 dated 15.08.2007

22.Who is eligible for grant of financial assistance in case of death of a civil servant?

Top

  • Wife or wives in the case of a male civil servant.
  • Husband in case of a female civil servant.
  • Children of the civil servant.
  • Widow or widows and children of a deceased son of the civil servant.
  • Father of the civil servant.
  • Mother of the civil servant.
  • Eldest surviving brother below the age of 21 years.
  • Eldest surviving unmarried sister, if the eldest sister married or dies then the next eldest.
  • Eldest surviving widowed sister.

Letter No.FD.SR-I/3-10/2004 dated 15.08.2007
Rule 4.10 of the Punjab Civil Services Pension Rules

23.In which scale the financial assistance will be granted to the bereaved family?

Top

Financial assistance will be granted as per the pay scale in which the deceased civil servant was drawing his/her pay and allowances.
Letter No.FD.SR-I/3-10/2004 dated 03.03.2009

24.Whether family of a deceased contract employee is eligible for grant of financial assistance?

Top

Yes. From 13.02.2009 onward, subject to the condition that he had not been appointed on lump sum pay package other than national pay scales. However, if the pay package is equal to or slightly higher/lower than the national pay scale, financial assistance will be admissible to the bereaved family.
Letter No.DS(O&M)5-3/2004/Contract(MF) dated 13.02.2009

25.Whether four months’ salary granted to the family of a deceased civil servant also include allowances?

Top

Yes. This includes last pay drawn plus allowances. The date of admissibility is 01.07.2002.
Letter No.FD.SR-I/3-2/99 dated 01.07.2002

26.What is the rate of utilities provided to the Administrative Secretaries on government expenses and when these have been sanctioned?

Top

The facility of electricity, water & sui gas at the residences of all Administrative Secretaries at government expenses has been provided w.e.f 01.10.2007. The said facility is not paid in cash mode rather the actual amount of bills is reimbursed through the DDO concerned subject to the limit of Rs.30,000/- per month and the amount beyond this limit is paid by the Administrative Secretary himself.
This facility is adjusted on annual aggregate basis i.e. Rs.360,000/- per annum on the analogy of residential telephones as provided in the PFR Vol-II (Sr. No.51 of APPENDIX 14)
Letter No.FD.SR.I/9-14/2002 dated 17.10.2007
Letter No.FD.SR.I/9-44/2014 dated 26.03.2015

27.What is the rate of Utility Allowance granted to the Commissioners, DCOs and DDOs(R)/A.C?

Top

The Commissioners, DCOs and DDOS(R)/A.C have been facilitated with Utility Allowance @ 80% of their basic pay drawn as on 30.06.2011 w.e.f. 01.11.2011.
Letter No.FD.SR-I/9-20/2006 dated 01.11.2011

28.Who is the competent authority to grant M.Phil Allowance and what is its rate?

Top

Administrative Departments can grant Ph.D/M. Phil Allowance to their officers in a prescribed manner as per clearance/advice by the Higher Education Commission, Government of Pakistan, Islamabad without placing such cases before the Qualification Equivalence Determination Committee (Q.E.D.C.). Following are the rates of M. Phil Allowance which is 50% of the Ph.D Allowance from time to time:

  • 14.09.1991 to 31.12.2008          Rs.750/- P.M.
  • 01.01.2009 to 18.11.2009          Rs.1500/- P.M.
  • 19.11.2009 to 30.06.2012          Rs.2500/- P.M.
  • 01.07.2012 till date                    Rs.5000/- P.M.

Letter NO.FD.SR-I-9-50-A/2013 dated 11.11.2014
Letter NO.FD.SR-I-10-6/85 dated 14.09.1991
Letter NO.FD.SR-I-9-3/86 dated 22.01.2009
Letter NO.FD.SR-I-9-1/2005 dated 19.11.2009
​Letter NO.FD.SR-I-9-36/2007 dated 21.06.2012

29.What is the rate of Ph. D Allowance and from which date it is admissible?

Top

The Ph.D Allowance was first introduced in 1988 and it is admissible from the date of declaration of result, Following are its rates from time to time:

  • 01.07.1988 to 31.12.2008          Rs.1500/- P.M.
  • 01.01.2009 to 18.11.2009          Rs.3000/- P.M.
  • 19.11.2009 to 30.06.2012          Rs.5000/- P.M.
  • 01.07.2012 till date                    Rs.10,000/- P.M.

Letter NO.FD.SR-I-9-3/86 dated 20.07.1988
Letter NO.FD.SR-I-9-3/86 dated 22.01.2009
Letter NO.FD.SR-I-9-1/2005 dated 19.11.2009
Letter NO.FD.SR-I-9-36/2007 dated 21.06.2012

30.Whether EOL can be converted into any other type of leave retrospectively?

Top

No.
Letter No.FD.SR-II/1-85/78(P) dated 12.07.2003

31.Annual increment will be admissible during EOL (without pay)?

Top

Yes. Subject to the conditions that EOL (without pay) was taken on account of illness, higher studies or any other cause beyond the government servant’s control.
Notification No.FD.SR-II/1-109/89 dated 26.03.1990

32.For what period a civil servant can be granted EOL (without pay)?

Top

  • Two years to those having less than ten years continuous service to be granted by the head of his office.
  • Five years to those having less than ten years’ continuous service,to be granted by the head of his office.

In both cases, FD is authorized to extend EOL for further three years on specific recommendations of the Administrative Department for higher studies, health grounds and reasons beyond control of a civil servant
​Rule 9 of the Revised Leave Rules, 1981
Letter No.FD.SR-II/2-56/94 dated 01.12.1994

33.How many times a female civil servant is allowed the maternity leave and who is the leave sanctioning authority in this case?

Top

Three times in entire service, for a maximum period of 90 days, with full pay outside her leave account, at any time, immediately before or after the birth of a child without providing fitness certificate on joining duties after such leave. Immediate Incharge will sanction the said leave.
Letter No.FD.SR.II-9-107/2012 dated 30.10.2012 & 31.10.2012
Rule 13 of the Revised Leave Rules, 1981

34.How many times a male civil servant is allowed the paternity leave and what is the period of leave?

Top

Two times in entire service, a male civil servant may, for a maximum period of seven days can be granted paternity leave on full pay outside his leave account on or immediately before the birth of his child.
Letter No.FD.SR.II-9-107/2012 dated 30.10.2012 & 31.10.2012
​Rule 13 of the Revised Leave Rules, 1981

35.How much days earned leave on full pay is admissible to a civil servant?

Top

  • 120 days without medical certificate and
  • 180 days with medical certificate
  • 365 days on medical certificate from leave account in entire service.

Rule 5 of the Revised Leave Rules, 1981

36.How much days earned leave on half pay is admissible to a civil servant?

Top

No limit. As per leave title.
Rule 6 of Revised Leave Rules, 1981

37.Encashment of leave in lieu of LPR enhanced from 180 days to 365 days?

Top

Yes. Encashment of LPR has been enhanced from 180 days to 365 days with effect from 01.09.2013
Notification No.FD.SR-II/2-41/2012 dated 09.09.2013 and 11.04.2014

38.Which allowances are included for the purpose of encashment of LPR?

Top

Pay for the purpose of encashment of LPR includes Basic Pay, Special Pay, Technical Pay Personal Pay and any other emoluments which may be specifically classed as “Pay” by the competent authority plus Senior Post Allowance.
Letter No.FD.SR-III-1-53/83 dated 04.06.1984& 20.02.2003

39.If a civil servant avails leave during the last year of service, whether he is entitled for encashment of LPR for 365 days or otherwise?

Top

No. The same will proportionately be reduced.
Letter No.FD.SR-III-1-53/83 dated 13.05.1999

40.Whether encashment of LPR can be granted upon compulsorily retirement?

Top

No. As he is not entitled for LPR, therefore, the question of encashment of LPR does not arise.
Letter No.SORI(S&GAD)4-4/75 dated 19.07.1977

41.What is the rate of payment of LPR?

Top

Leave pay for the purpose of encashment of LPR shall be computed on the basis of pay and allowances reckonable towards pension as per last pay certificate of a civil servant.
Notification No.FD.SR-II/2-141/2012 dated 09.09.2013

42.How much service is required for grant of study leave?

Top

Study leave should not ordinarily be granted to government servants who have less than five years' service. Such leave shall not be granted to government servants within three years of the date of superannuation or retirement.
Rule 7 of Study Leave Rules

43.What is the period of study leave and how many times study leave will be granted to a civil servant?

Top

The period of study leave is upto four years and it is granted once in entire service to a government servant.
Rule 9 of Study Leave Rules

44.EOL can be granted in conjunction with study leave?

Top

Yes. EOL can be granted in conjunction with study leave.
Rule 9 (Note 3) of Study Leave Rules

45.Whether full pay is admissible during study leave?

Top

Yes. A government servant admitted in the Ph.D course shall be allowed full pay during study leave.
Rule 15 of Study Leave Rules

46.Whether study leave will be counted for promotion and pension?

Top

Yes, study leave will be counted as service for promotion and pension but not for leave.
Rule 19 of Study Leave Rules, 1981

47.Whether the appointing authority can grant all kinds of leave to the employees in BS-1 to BS-16?

Top

No. Appointing authorities can grant all kinds of leave, except study leave to the employees in BS-1 to BS-16.
Notification No.FD.SR-I/31-3/2000 dated 01.12.2005

48.Whether District Coordination Officer is competent to sanction leave Ex-Pakistan for Hajj or Umrah?

Top

Yes. 
Notification No.FD.SR-I/31-3/2000 dated 08.10.2007

49.Whether pay of a civil servant from Federal Government or other provinces will be protected if he applies through proper channel against any post under the Punjab Government?

Top

Yes. 
Amendment in Rule 4.4 (c) of CSR Punjab Vol-I Part-I vide Notification No.FD.SR-II-8-14/90 dated 27.08.1991

50.Whether the pay of an employee of autonomous body will be protected if he applies through proper channel against the posts of Punjab Government?

Top

Yes. From 01.08.2009 onwards subject to the condition that such autonomous body had adopted the scheme of Basic Pay Scales in toto.
Letter No.FD.SR-II-1-28/2011 dated 29.02.2012 & No.FD.SR-II/1-3/2000 dated 26.04.2012

51.Whether the pay of a confirmed civil servant will be protected if he is appointed on contract basis?

Top

Yes, if he was appointed between 02.08.2007 to 04.04.2013. Afterwards, his pay will not be protected.
Letter No.DS(O&M)5-3/2004/Contract(MF) dated 02.08.2007 & 05.04.2013 and DS(O&M)5-3/2004/Contract/FD (P-I) dated 10.01.2014

52.Whether the pay of a contract employee will be protected if he is appointed on any other contract post?

Top

Yes, if he was appointed between 02.08.2007 to 04.04.2013 and after that his pay cannot be protected.
Letter No.DS(O&M)5-3/2004/Contract(MF) dated 02.08.2007 & 05.04.2013 and DS(O&M)5-3/2004/Contract/FD (P-I) dated 10.01.2014

53.Whether the pay of a contract employee will be protected upon regularization of his services?

Top

Upon regularization, the pay of contract employee appointed on pay scale, will be fixed at the initial of the respective pay scale and increment(s) so earned shall be converted into personal allowance.
Pay of those appointed on pay package will be fixed in consultation with Finance Department and decision of the Finance Department shall be final.
Letter No.DS(O&M)5-3/2004/Contract(MF) dated 14.10.2009

54.Whether Personal Allowance will be part of pay upon promotion, fresh appointment & retirement?

Top

No. Personal allowance will not be admissible upon promotion, fresh appointment and retirement.
Letter No.FD.SR-II/9-214/2013 dated 02.04.2014, 24.06.2014, 19.08.2014 & 27.11.2014

55.Whether the special pay can be merged upon promotion or otherwise?

Top

Yes. Special pay will be merged in the present scale and then pay will be fixed in higher scale upon promotion
Relaxation of Rule 4.4(a)(i) of CSR Punjab, Vol.I Part.I read with Finance Department’s letter No.FD.SR-II/1-59/78 dated 14.03.1979

56.Whether pay on re-employment will be protected or otherwise?

Top

Yes. Pay will be protected under Rule 9.5 & 9.6 of Punjab Civil Service Pension Rules.
Notification No.FD.SR-III/4-1/89 dated 29.04.2002

57.Whether deputationist is entitled for encashment of leave earned during the deputation period which was refused by the competent authority?

Top

Leave account of the government servant during the period of deputation  remains closed. No leave salary contribution is  reserved from the Borrowing Organization and the deputationist is granted leave and paid leave salary by such Organization. The period of service with the Borrowing Organization is not counted towards earning leave under the Government. However, in case a deputationist applied for leave in the Borrowing Organization and it is refused, the borrowing authority is bound to pay him the encashment of leave/remaining portion of leave earned by the deputationist
Deputation Policy No.FD.SR-II/6-13/97 dated 13.08.1998

58.What is the maximum period of deputation?

Top

Three years. Finance Department can extend deputation period for 4thyear in relaxation of Deputation Policy provided the deputationist has been posted in an autonomous body of the Punjab Government. In other cases, relaxation of Rule 15 of the Punjab Civil Servants (Appointment & Conditions of Service) Rules, 1974 by the competent authority is required.
Deputation Policy No.FD.SR-II/6-13/97 dated 13.08.1998
Letter No.FD.SR-II/6-13/97 dated 25.07.2001

Rule 15 of the Punjab Civil Servants (Appointment & Conditions of Service) Rules, 1974

59.Who is the competent authority to grant extension in deputation period?

Top

Chief Minister is competent authority for further extension in deputation period.
Rule 23 of the Punjab Civil Servants (Appointment & Conditions of Service) Rules, 1974

60.Whether a civil servant can be posted in project/programme/policy units/policy cells/ PMU /Development programs on deputation basis?

Top

No. Such postings should be considered as ‘transfers’ instead of deputations and therefore, Deputation Allowance will not be admissible in these cases.
Letter No.FD.SR-II/6-192/2012 dated 24.12.2013

61.Whether a civil servant posted against the posts other than autonomous bodies of Punjab Government are entitled to the grant of Deputation Allowance?

Top

No.
Letter No.FD.SR-II/6-192/2012 dated 24.12.2013

62.Overstay in the period of deputation abroad will be treated as ‘on duty’ or ‘absence from duty’?

Top

Overstay in the period of deputation abroad is willful absence from duty and will be dealt with under the PEEDA Act, 2006. 
Letter No.SORI(S&GAD)3-13/2011 dated 12.07.2016

63.Whether MP scales have been adopted by the Government of the Punjab or otherwise?

Top

Yes. Government of the Punjab has adopted the same w.e.f 01.07.2015
Letter No.FD.SR-II/1-12/2009 dated 01st July, 2015​

64.Who is eligible for pension?

Top

Every retired civil servant.
Section 18(1) of the Punjab Civil Servants Act, 1974.

65.In case of death of civil servant during or after service, who will be eligible for grant of family pension?

Top

In the event of death of a civil servant, whether before or after retirement, his family shall be entitled to receive such pension, or gratuity, or both, as may be prescribed.

Section 18(2) of the Punjab Civil Servants Act, 1974

66.Who are the eligible family members entitled to the grant of family pension?

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  • Widow, if the deceased is a male government servant and widower, in case of female government servant.
  • If the Government servant had more than one wife, and the number of his surviving widows and children does not exceed 4, the pension shall be divided equally among the surviving widows and eligible children. If the number of surviving widows and children together is more than 4, the pension shall be divided in the following manner, viz. each surviving widow shall get 1/4th of the pension and the balance (if any) shall be divided equally among the surviving eligible children. Distribution in the above manner shall also take place whenever the government servant leaves behind surviving children of a wife that has predeceased him in addition to the widow and her children, if any.
  • In the case of a female Government servant leaving behind children from a former marriage in addition to her husband and children by her surviving husband, the amount of pension shall be divided equally among the husband and all eligible children. In case the total number of beneficiaries exceeds four, the husband shall be allowed 1/4th of the pension and the remaining amount distributed equally among the eligible children.
  • Failing a widow or husband, as the case may be, the pension shall be divided equal among the surviving sons not above 24 years and unmarried daughters.
  • Failing above, the eldest widowed daughter.
  • Failing above, the eldest widow of a deceased son of the Government servant.
  • Failing above, the eldest unmarried daughter of a deceased son of the Government servant.
  • Failing above, the eldest widowed daughter of a deceased son of the Government servant.
  • Failing above, father.
  • Failing above, mother
  • Failing above, the eldest surviving brother below the age of 21 years
  • Failing above, the eldest surviving unmarried sister, if the eldest sister married or dies then the next eldest
  • Failing above, the eldest surviving widowed sister

Rule 4.10 of the Punjab Civil Services Pension Rules.

67.If both husband and wife are pensioners and one of them dies, whether the spouse will be entitled to the grant of family pension. In other words, whether a pensioner is also entitled to the grant of family pension at the same time?

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Yes. Family pension is admissible to the spouse of a deceased civil servant for life or until remarriage w.e.f. 01.03.1992. Prior to this, the widower was entitled to the family pension for a period of 10 years or un-expired portion of 10 years.
Rule 4.7 and 4.10 of the Punjab Civil Services Pension Rules.
Letter No.FD.SR-III-4-114/89 dated 15.01.1997

68.What is the rate of family pension?

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50% of gross or net pension, as the case may be prior to 01.07.2010.
75% of gross or net pension, as the case may be w.e.f. 01.07.2010.
No.FD-SR-III-4-108/2010 (D) dated 15.07.2010
No.FD-SR-III-4-108/2010 (D) dated 30.11.2010

69.What is the rate of minimum family pension?

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  • Prior to 01.07.2010          Rs.1000/- P.M.
  • From 01.07.2010             Rs.2250/- P.M.
  • From 01.07.2013             Rs.3750/- P.M.
  • From 01.07.2014             Rs.4500/- P.M.

No.FD.SR-III-4-108/2010 (C) dated 15.07.2010
No.FD.SR-III/4-319/2013 dated 22.07.2013
No.FD.SR-III/4-302/2014 dated 18.07.2014

70.What is the rate of minimum pension?

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  • Prior to 01.07.2010          Rs.2000/- P.M.
  • From 01.07.2010             Rs.3000/- P.M.
  • From 01.07.2013             Rs.5000/- P.M.
  • From 01.07.2014             Rs.6000/- P.M.

No.FD.SR-III-4-108/2010 (C) dated 15.07.2010
No.FD.SR-III/4-319/2013 dated 22.07.2013
No.FD.SR-III/4-302/2014 dated 18.07.2014

71.Whether unmarried sister can be granted pension when real children of deceased employee are alive but not eligible for family pension?

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The un-married sister can be granted pension till her marriage or acquiring regular source of income, whichever is earlier.
Letter No.FD.SR-III-4-57/2013 dated 15.05.2013

72.Whether family pension can be granted to daughter of the deceased employee who got divorce after death of her father?

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Yes, but it would be seized upon re-marriage or acquiring regular source of income, whichever is earlier. 
Letter No.FD.SR-III-4-281/2014 dated 12.11.2014

73.Definition of “dependent on parent” needs to be clarified. In some cases, the widowed daughter provided affidavit that she depends on parents but she also had sons and daughters having reasonable jobs. Question is whether she is entitled to family pension or otherwise?

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In this case, she has a regular source of income and is not entitled for family pension.
Letter No.FD.SR-III-4-281/2014 dated 12.11.2014

74.In some cases, upon death of the pensioner no person was entitled to the family pension, but after some time, the husband of daughter of pensioner expired.Question is whether the widowed daughter is entitled to the grant of family pension and if so, from which date?

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In this scenario, the widow daughter will be entitled to the grant family pension from the date of expiry of her husband.
Letter No.FD.SR-III-4-281/2014 dated 12.11.2014

75.Whether an official appointed on current charge basis is allowed the benefit of calculation of pension on the basis of last pay drawn?

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No. The condition of regular appointment is essential pre-requisite for admissibility of pension on the basis of last pay drawn.
Letter No.FD.SR-III-4-58/86-C dated 10.08.1986
Letter No.FD.SR-III-4-58/86 dated 12.12.1998

76.Can a person request for cancellation of LPR during its availing or after its completion, can he request for cancellation of retirement order?

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A person who is availing LPR and requires its cancellation, only the Administrative Secretary in case of employees in BS-1 to 16 and Chief Secretary for BS-17 and above, are authorized to recall him from LPR and this ‘authority’ cannot be delegated to anyone else. Similarly, a person who after availing LPR requires cancellation of retirement order before his superannuation needs relaxation of Rule 3.5 Note (1) of the Punjab Civil Services Pension Rules.
For cancellation of retirement order relaxation of Rule 3.5 Note (1) of the Punjab Civil Services Pension Rules.
For cancellation of LPR Rule 18 of the Revised Leave Rules, 1981
Letter No.FD-SR-III-4-151/2011 dated 29.02.2012

77.Whether a civil servant can be allowed encashment of LPR after completion of 25 years qualifying service?

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No. For this purpose, he shall continue to serve for another 365 days after qualifying service of 25 years.
Letter No.FD.SR-III/1-53/83 dated 12.05.1990

78.Whether a civil servant can be allowed encashment of LPR on attaining the age of superannuation but having less than 25 years qualifying service?

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A civil servant on superannuation is entitled to encashment of Leave Preparatory to Retirement
Letter No.FD.SR-III/1-36/84 dated 20.02.1985
Rule 17 of Revised Leave Rules, 1981

79.Whether pension can be with-held in cases where any audit para is pending against the retiring government servants?

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No. An undertaking on the stamp paper may be obtained from the retiring government servants that in case the recovery is established at any stage against him then he will be liable to pay the amount of recovery.
Letter No.FD(M-Rec)2-18/2001 (Advice) dated 19.11.2001

80.What is the date of commencement of pension to the divorced daughter?

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The date of commencement of family pension to the divorced daughter will be the date when she was divorced.
No.FD-SR-III-4-302/2015 dated 13.04.2016

81.Family pension cases which have been closed after the death of government servant or his widow due to non entitlement of other family member beyond the period of 10 years or un-expired portion of pension, whether these cases of divorced daughter can be opened or not. If yes, then from which date?

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The family pension cases which were closed after death of civil servant or his widow due to non-entitlement beyond 10 years or un-expired portion of ten years will be opened from the date of divorce.
No.FD-SR-III-4-302/2015 dated 13.04.2016

82.In case of death of government servant, no other family member was entitled for grant of family pension but after some period daughter of government servant was divorced, whether divorced daughter will be entitled for family pension or not?

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In this case, she is fully entitled to pension with effect from the date of divorce.
No.FD-SR-III-4-302/2015 dated 13.04.2016

83.Whether family pension is admissible to the widowed/divorced daughter having children of more than 24 years of age, as no question arises for dependency on parents?

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In this scenario, family pension is not admissible to widowed/divorced daughter as in the presence of her children holding job, no question of dependency of widowed/divorced daughter on her parents arises.
No.FD-SR-III-4-302/2015 dated 13.04.2016

84.If one pensioner left behind more than one widowed/divorced daughter, how pension will be distributed among them?

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If one pensioner left behind more than one widowed/divorced daughter, the pension will be paid to widow daughter in terms of Rule 4.10(iii) of the Punjab Civil Services Pension Rules.
No.FD-SR-III-4-390/2014 dated 19.04.2016

85.If one widowed/divorced daughter is in receipt of pension and another daughter becomes widowed/divorced, will she be entitled to share the pension as well?

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No.
No.FD-SR-III-4-390/2014 dated 19.04.2016

86.Will all unmarried/divorced/widowed daughters of pensioner will be entitled to family pension (even if they become widowed/divorced)? If so with what ratio pension will be divided amongst them?

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No. In such scenario, only un-married daughters and surviving sons not above 24 years of age will be entitled to family pension on equation basis, in terms of Rule 4.10(2)(A)(ii) of the Punjab Civil Services Pension Rules.
No.FD-SR-III-4-390/2014 dated 19.04.2016

87.A pensioner had a family at the time of retirement/death as per Rule 4.7 of the Punjab Civil Services Pension Rules but subsequently all family members became ineligible for family pension, whether  unmarried sister will be entitled for family pension at this belated stage who is a family member in the light of Rule 4.8-d(2) of the rules ibid?

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Yes.
Rule 4.8-D(2) of the Punjab Civil Services Pension Rules.

88.If a pensioner leaves family members as defined in Rule 4.7 the Punjab Civil Services Pension Rules and with the passage of time all family members become ineligible for pension, will family members as defined in rule 4.8-d be entitled for family pension?

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The family pension will only be admissible to those who are mentioned in Rule 4.10 of Pension Rules. The “family” shown under Rule 4.7 and 4.8(d) of the Punjab Civil Services Pension Rules is restricted to the “gratuity” only.
No.FD-SR-III-4-390/2014 dated 19.04.2016

89.If a person remains missing or un-heard for some time, whether his/her family can claim family pension?

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Yes. After a period of twelve months, legal heirs can claim the family pension.
Letter No.FD.SR-III/4-109/88 dated 22.7.1998 & 11.6.1999

90.A widowed sister (not the eldest sister as the eldest was not widow at that time) was granted family pension in terms of Rule 4.10 of the Punjab Civil Services Pension Rules. After some time her eldest sister becomes widow. How the family pension will be disbursed?

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The eldest widowed sister will be eligible for the grant of family pension instead of the younger one as per Rule 4.10 of the Punjab Civil Services Pension Rules.
Rule 4.10 of the Punjab Civil Services Pension Rules.

91.Whether the period of extraordinary leave shall count as qualifying service for purpose of pension?

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No. All leave except, extraordinary leave shall count as qualifying service for the purpose of pension.
Rule 2.7 of the Punjab Civil Services Pension Rules.

92.Whether the period under suspension counts for pension?

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The period of suspension counts for pension if it is immediately followed by reinstatement,regardless of the fact whether the government servant was allowed full pay and allowances for the period of suspension or not. However, if the period of suspension is treated as extraordinary leave, it shall not count for pension
Rule 2.10 of the Punjab Civil Services Pension Rules.

93.Whether a pensioner is entitled to the grant of Medical Allowance upon his re-employment on contract basis?

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Government pensioners who are re-employed on contract basis are not entitled for the grant of Medical Allowance sanctioned vide letter No.FD-SR-III-4-108/2010 (B) dated 15.07.2010 for their contractual appointment period.
Letter No.FD-SR-III-4-108/2010 (B) dated 15.09.2010

94.Whether the family of a deceased government servant is entitled to the commuted value of pension who was retired on invalidation by the Medical Board but could not sign his pension papers due to death?

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Yes.
Letter No.FD.SR-III-12-8/2000 dated 28.02.2002

95.Whether the family of a deceased government servant is entitled to the commuted value of pension who was retired compulsorily but could not sign his pension papers due to death?

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Yes. 
Letter No.FD.SR-III-4-189/2002 dated 12.04.2003